City of Wentzville

Compensation

Full Description

The City of Wentzville is seeking a detail-oriented and proactive part-time Administrative Associate to support our HR operations. This position provides front-line customer service and vital clerical support to the department, ensuring efficiency in recruitment, onboarding, compliance, and internal communications. If you’re a highly organized professional with a passion for helping others and keeping systems running smoothly, we invite you to apply. Key Responsibilities Recruitment & Onboarding Support • Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite. • Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process. • Help new hires navigate onboarding processes and documentation. Administrative & Compliance Support • Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation. • File and manage HR documentation (both digital and physical) in accordance with records retention policies. • Create and maintain department forms, licenses, certificates, and records. Customer Service • Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor. • Help customers complete forms, access services, and navigate websites or software tools. • Offer general information and support to job candidates, employees, and community members. Systems & Records Management • Maintain schedules and calendars related to HR events, meetings, and staff needs. • Perform scanning, indexing, retrieving, and destruction of records as part of the City’s records management procedures. • Assist with data entry, document preparation, and correspondence drafting. Typical Hours: Tuesday - Thursday, 9 a.m. - 5 p.m. and Fridays, 9 a.m. - 4 p.m. The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities, excellent benefits, and flexibility. This job posting will remain open until a sufficient number of qualified applicants are received.