City of Bellevue

Compensation

Full Description

Are you motivated by challenging work and being part of a high-performing legal team? Are you resourceful, adaptable, and effective in variety of communication settings? Do you demonstrate self-awareness and sound judgement? Do you embrace and act on feedback? Do you understand the need for procedure but are not shy about identifying new ways of operating? Do you actively pay attention to small details and appreciate working in a team setting? If so, the Bellevue City Attorney’s Office is the place to be. We are looking for an attentive, analytical and self-directed Sr. Administrative Assistant. At the City of Bellevue you'll be part of a team committed to providing exceptional public service, upholding the public interest and being part of the community vision. The City of Bellevue is a dynamic, international, and multicultural, future-focused, diversity driven, high performing City. The City invests in its employees and encourages and rewards employee growth and development. Bellevue welcomes the world - our diversity is our strength. It's what makes the City of Bellevue an exciting place to work, live and explore. The responsibilities of this Sr. Administrative Assistant include: • Provide administrative support to the City Attorney, Deputy City Attorney and the Office including: scheduling and maintaining calendars, drafting and editing documents, preparing correspondence and presentations, maintaining an organized filing system, and serving as a liaison with other departments • Learn, support and provide back up to the Office Manager • Learn, support and provide back up to Legal Secretaries • Responsible for communications (receiving requests and coordinating responses) for the City Attorney inbox, and with the City Manager and Council Office • Lead the production of the City Council Agenda Packet materials for the Office, which includes preparing initial drafts of legislations, tracking the status of agenda items, and communicating with Council Office and City Clerk’s Office staff as needed • Point person for contracts and amendments, including creating and tracking expenditures of these contracts • Develop and maintain the City Attorney’s Office SharePoint Intranet and Internet site • Assist, create and manage reports, such for KPI (key performance indicators), accountability measures, use data of programs/tools as needed • Assist with the City Attorney’s Office leadership team in budget proposal writing, coordination and tracking • Perform other duties and work on special projects as assigned To be a successful candidate, you must demonstrate self-awareness, be effective in a variety of communication settings, and be able to work independently while managing a large variety of assignments. You must be able to respond with the appropriate level of urgency to a diverse set of circumstances and take effective action. You must be a creative thinker and proactive in problem solving. You must have great attention to detail and have strong organizational skills. It is also essential that you can work well and communicate effectively with people at all levels of the organization with a high degree of professionalism, integrity, and discretion. Supervision • Receives moderate supervision. Supervisor generally indicates what is to be done and provides instruction only for new, difficult, or unusual assignments. • No formal supervisory responsibilities, however, may provide orientation and task instruction to new office and clerical staff. Qualifications • Strong written and oral communication skills. • Exceptional organizational and detail-oriented skills. • Strong time management skills. • Ability to multi-task, prioritize work, balance competing demands with frequent interruptions and meet established deadlines. • Proficient with Microsoft Word; Outlook; PowerPoint, Excel, SharePoint. Experience with case management system Prolaw preferred. • Strong interpersonal skills, including ability to maintain confidentiality and to work with people in a sensitive and courteous manner. • Ability to work as a team player as well as independently with minimal supervision. Education and Experience: • Four-year college degree with major coursework in a discipline related to the duties of the position. • Four years of progressively responsible related office support or legal secretarial work is preferred. • Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. • Vision abilities required by this job include close vision and the ability to adjust focus. • The employee may be required to push, pull, lift, and/or carry up to 20 pounds. • The noise level in the work environment is usually moderately quiet. Flexible/Hybrid Working: A hybrid work schedule is available for this position after an orientation period working in the office after hire. Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.