CIRCULAR ACTION ALLIANCE

Compensation

Full Description

Role Overview  We’re seeking a hands-on, detail-oriented Accounts Payable (AP) Manager who will lead our Accounts Payable operations while playing a key role in configuring and testing our AP system in Workday. This person will take ownership of high-volume payables and expense report reconciliations, ensure suppliers are paid timely, serve as a primary point of contact for supplier inquiries, and support critical set-up elements, including our supplier portal.  The ideal candidate has strong Workday or other enterprise resource planning (ERP) experience, thrives in cross-functional environments, can work independently, and brings both operational discipline and systems ideas to the table. This is an exciting opportunity to shape and optimize how we manage AP at a grand scale.  Key Responsibilities  AP Operations & Oversight  * Own the payables process end-to-end from invoice recognition to payment. * Perform regular reconciliations and ensure alignment between Workday and bank/payment systems. * Supervise AP support roles and provide day-to-day oversight and coaching. * Monitor and maintain clean AP aging; partner with internal stakeholders to support procurement operations and timely approval and payment of supplier invoices and employee expense reports. * Serve as the first point of contact for supplier inquiries related to invoices, payments, and account set-up. * Manage 1099 reporting process. * Manage the corporate credit card reconciliation and compliance process.  * Develop and update policies and procedures related to core AP functions to properly document internal controls and processes. * Perform ad-hoc analysis of various AP metrics. Workday System Enhancements   * Participate in the configuration and user testing of enhancements to the Workday AP module, including: * Payment gateway integration * Service Provider portal access and usability * Service Provider set-up of workflows and data validation * Collaborate with Procurement, IT, Finance, and Business Operations teams to identify system requirements and validate functional design. * Document issues, enhancements, and test results related to implementation of system enhancements. Service Provider/Supplier Support & Coordination  * Support service providers and suppliers with billing-related questions, portal navigation, and payment submissions. * Guide service providers and suppliers through the vendor onboarding process, providing documentation as needed. * Partner with Procurement, Legal and Finance teams to ensure billing aligns with contractual terms. * Performs other related duties as assigned.  Qualifications  * Bachelor's degree in Accounting, Finance, or a related field. * 4+ years of AP experience with at least 1–2 years in a supervisory or lead role. * Strong Workday Financials, or other large ERP experience is required, especially in Accounts Payable.  * Experience managing high-volume transactions, including reconciliations and payment processing. * Strong communication and problem-solving skills; comfortable fielding inquiries from customers and internal teams. * Process-oriented with a systems mindset and experience supporting system implementations or optimizations. * Experience in a dynamic, scaling, or mission-driven organization is a plus. * Ability to multitask and pivot based on needs of the business. Compensation & Other Information  * Location: Fully Remote * Pay Rate: Based on a variety of factors in accordance with applicable law including the successful candidate’s relevant experience, skills, knowledge and experience. * Reports To: Senior Accounting Manager