Christianity Today

Compensation

Full Description

Description: The Executive Assistant to the President and Chief Executive Officer (CEO) is mission-critical to the President & CEO’s success, serving as more than a traditional administrative support role. This position requires a partner who can anticipate needs, manage complex logistics, and ensure the President & CEO can focus on driving Christianity Today’s (CT) mission forward. The ideal Executive Assistant will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details. This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications. Functions and Responsibilities Executive Support • Manage complex calendars, strategically balancing meetings, events, and essential work margins • Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism • Represent CT and the President & CEO in communications when appropriate, maintaining the highest standards of professional representation Relationship Management • Act as a strategic liaison between the President & CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors • Facilitate relationship management with the President & CEO’s direct reports and convene senior administrators to ensure alignment and collegiality • Coordinate and prepare for high-profile speaking engagements, including but not limited to: • Researching and vetting speaking opportunities • Managing event logistics and travel arrangements • Preparing background materials and presentation support • Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics Project and Event Management • Plan and execute domestic and international travel arrangements • Coordinate internal and external meetings, including but not limited to: • Mission Advancement fundraising events • One-on-one sessions • Annual strategy sessions • All-staff retreats • Regional events, interfacing with external contractors as needed Expenses and Financial Documentation • Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement • Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes • Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances • Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained Administrative Excellence • Develop and implement efficient documentation and administrative systems • Provide comprehensive meeting support through detailed notetaking and follow-up • Assist with special projects that advance the organization's strategic goals • Perform additional job-related duties as assigned Requirements: Education and Experience • Proven experience as an executive assistant or high-level administrator • High school diploma required; college degree preferred • Demonstrated proficiency with technology and emerging work tools • Strong alignment with CT's mission and Christian values Core Competencies • Exceptional verbal and written communication skills • Advanced planning and time management capabilities • Proficiency in office management systems and business procedures • Advanced technological skills, including calendar and communication apps • Emerging knowledge of AI tools to enhance workflow efficiency Professional Attributes • Proactive and self-motivated with exceptional initiative • Meticulous attention to detail • Adaptable and resilient in a dynamic work environment • Highly trustworthy with sensitive and confidential information Employment Details • CT headquarters are located in Wheaton, Illinois • Work Location: Remote • Type: Full time, 37.5 hour workweek • Classification: Salaried, Exempt FLSA status • Benefits: CT offers a comprehensive benefits package - check out our careers page to learn more Exact compensation may vary based on experience, skills, and location.