Chelten House Products, Inc.

Compensation

Full Description

Executive Administrative Assistant Responsibilities: Administrative and Calendar Management • Manage the CEO’s calendar, appointments, and travel with attention to production schedules, plant operations, and family commitments • Coordinate and confirm internal and external meetings, plant visits, and vendor appointments • Maintain discretion while handling confidential business matters • Draft and edit correspondence, memos, and emails on behalf of the CEO Operational and Office Support • Track and manage invoices, expense reports, and credit card reconciliations • Maintain Executive KPI and Objectives trackers/scorecards, working across the leadership team and organization to obtain necessary information • Maintain organized filing systems (digital and physical) for contracts, records, and confidential documents Internal Coordination • Liaise with department heads (production, logistics, quality assurance, HR, accounting) to relay the CEO’s priorities and follow up on pending items • Help ensure communication flows smoothly between the office, production facility, and leadership team • Coordinate company-wide notices, memos, and communications on behalf of the CEO • Attend Executive Leadership meetings, take comprehensive notes, and follow up on outstanding to-do items or decisions requiring action External and Vendor Relations • Assist the CEO by serving as a supporting point of contact for suppliers, distributors, co-packers, and service providers, helping coordinate communication and follow-up as directed • Maintain an updated contact list for vendors, customers, and key partners Travel, Event, and Meeting Logistics • Arrange travel itineraries, accommodations, and meal plans for the CEO and accompanying staff or family members • Plan logistics for trade shows, customer meetings, and company events Candidate Requirements • 2–4+ years of administrative experience, preferably in food manufacturing, consumer packaged goods (Consumer Product Goods), or a related industry • Experience directly supporting C-level executives • Key attributes include planning, coordination, time management, establishing priorities, and excellent communication skills • High level of confidentiality, reliability, and integrity. Must be discreet and maintain confidentiality • Highly proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Position Requirements • Excellent written and verbal communication skills with the ability to take accurate notes and manage follow-up actions • Strong interpersonal and relationship-building skills across all levels of the organization • Ability to manage multiple priorities with flexibility and professionalism • Self -starter with the keen ability to make quick and effective decisions while working independently • Demonstrates professionalism, discretion, and reliability in all aspects of the role