Chandler Maclain

Compensation

Full Description

Personal Assistant to Private Family Location: Dallas, TX Compensation: $125,000–$160,000 annually, depending on experience, plus bonus potential Schedule: Full-time, primarily onsite Position Overview A private family office is seeking a highly organized, proactive, and exceptionally polished Personal Assistant to provide comprehensive personal and administrative support to a principal based in Dallas. This is a predominantly personal support role (approximately 80% personal assistance and 20% office management), requiring someone who is equally comfortable managing day-to-day personal logistics, coordinating schedules and travel, and helping streamline administrative operations. The ideal candidate is a natural problem-solver who takes initiative, anticipates needs, and thrives in a dynamic environment where priorities can shift quickly. This individual will play an important role in bringing organization, structure, and efficiency to an evolving private office environment. Key Responsibilities Personal & Administrative Support (80%) • Manage complex personal calendars, appointments, and scheduling priorities. • Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries. • Oversee personal appointments, reservations, errands, and day-to-day logistics. • Assist with household and property-related coordination, including vendor communication and scheduling. • Provide hands-on support for personal projects, special requests, and other administrative needs. • Anticipate needs and proactively address potential scheduling or logistical challenges. Office & Operational Support (20%) • Assist with office management and administrative responsibilities. • Help organize, streamline, and improve existing systems, processes, and workflows. • Manage digital organization, passwords, technology platforms, and administrative tools. • Coordinate communication between internal team members, external contacts, and service providers. • Assist with special projects and operational initiatives as needed. • Assist with coordination of events, cultural activities, and special engagements. • Support nonprofit and philanthropic-related activities, including scheduling, communication, and logistics. • Help coordinate projects involving art, design, and cultural interests. Ideal Candidate Profile • Exceptionally organized, detail-oriented, and naturally proactive. • A self-starter who can independently assess situations, solve problems, and execute without requiring constant direction. • Highly professional, polished, and emotionally intelligent. • An excellent communicator who understands the importance of responsiveness, discretion, and follow-through. • Adaptable and comfortable working in a fast-paced environment with evolving priorities and processes. • Technologically savvy, with the ability to identify opportunities to improve systems and introduce more efficient ways of working. • Service-oriented, intellectually curious, and genuinely interested in providing high-level personal support. Preferred Qualifications • Previous experience as a Personal Assistant, Executive Assistant, or supporting a high-net-worth individual or private family office. • Experience managing complex calendars, travel arrangements, and personal logistics. • Strong technology skills and experience implementing or improving administrative systems. • Excellent written and verbal communication skills.