CareerNation

Compensation

Full Description

CareerNation is a fast-growing healthcare staffing firm providing high-quality clinical professionals to healthcare facilities, clinics, and partner organizations. We are looking for a highly organized and motivated Healthcare Recruiter & Scheduling Coordinator to join our team. This role combines recruiting, scheduling, staff coordination, and timesheet/payroll support. Scheduling/Payroll Experience Required If you excel in communication, multitasking, and building relationships with healthcare workers, this role is for you. Pay Rate: $22-$23/hour, room for growth based on performance (# of placements and shifts scheduled). Job Summary The Healthcare Recruiter & Scheduling Coordinator is responsible for sourcing and screening candidates, coordinating schedules with active staff, filling open shifts for clients (including high-volume clients with manual scheduling workflows), collecting timesheets, and assisting with payroll processing. This is a fast-paced, detail-oriented role that requires strong follow-up, excellent communication, and the ability to manage many moving pieces at once. Key Responsibilities Recruiting • Source, screen, and interview healthcare professionals (CNAs, MAs, LPNs, RNs, etc.). • Complete candidate questionnaires and prepare submissions for internal review. • Send candidate handoff emails and coordinate next onboarding steps. • Maintain an active candidate pipeline. Scheduling • Coordinate and schedule staff for open shifts. • Communicate daily with active staff to confirm their availability (days, times, and locations). • Fill shifts quickly and accurately based on client requirements. • Update scheduling sheets and staffing platforms • Maintain clear and timely communication with staff regarding shift confirmations or changes. Timesheets & Payroll Support • Collect weekly timesheets from all active staff. • Review timesheets for accuracy and follow up on missing or incorrect entries. • Submit completed timesheets to payroll according to deadlines. • Assist with basic payroll processing, hour verification, and reconciliation. General Operations • Maintain accurate documentation, trackers, and logs. • Provide exceptional customer service to both healthcare workers and clients. • Support internal teams with administrative and operational tasks as needed. Requirements • 1–3 years of experience in healthcare recruiting, scheduling, or staffing (preferred). • Strong communication and customer service skills. • Ability to multitask in a fast-paced environment. • Highly organized with strong attention to detail. • Comfortable with manual and repetitive scheduling processes. • Experience with timesheets or payroll coordination is a plus. • Proficiency with scheduling platforms and online tools. • Must be reliable, proactive, and responsive. Preferred Traits • Strong follow-up skills • Positive and professional communication style • Ability to remain calm with shifting priorities • Self-starter who takes ownership of their work • Enjoys interacting with healthcare workers daily Benefits • Opportunity for growth within a fast-growing company • Supportive team environment • Flexible/remote work options (as applicable)