Capitol Impact

Compensation

Full Description

JOB DESCRIPTION • Title: HR and Operations Specialist • Location: Remote (California Based). Please note that authorization to work in the U.S. is required, as Capitol Impact is unable to sponsor visas. • Type: Part Time (20 hrs./week), Non-exempt • Reports to: Capitol Impact, Chief Operating Officer • Compensation: $33.65–$38.46 per hour, based on experience and qualifications (equivalent to approximately $35,000–$40,000 annually) • Application Deadline: Position open until filled. Capitol Impact is a nonpartisan social impact consulting firm that delivers results for organizations working to expand opportunities and improve lives. We partner with nonprofits, foundations, governments, businesses, and educational institutions to build the knowledge, programs, and partnerships that create meaningful impact. Our team of strategists and project managers works across diverse domains, including civic engagement, education, public health, homelessness, transportation, and workforce development, to design smarter policies and programs and deliver better outcomes for communities. JOB SUMMARY The HR & Operations Specialist is an execution-focused role that supports Capitol Impact’s internal people, finance, and operations infrastructure. This position is responsible for administering core HR, payroll and timekeeping processes while also supporting day-to-day administrative and operational workflows that keep the organization running smoothly and reliably. Working in close partnership with the COO and Controller, the HR & Operations Specialist plays a key role in strengthening internal systems, ensuring compliance, and providing responsive support to staff—while meaningfully reducing the day-to-day administrative and operational workload of senior leadership. Success in this role requires comfort working across multiple systems, a high degree of reliability, and the ability to independently manage recurring workflows. KEY RESPONSIBILITIES Payroll & Timekeeping • Prepare and process routine payroll-related tasks, including data entry, reconciliation, and verification under established procedures • Track payroll and timekeeping deadlines and ensure required inputs are complete and submitted on time • Manage firm-wide timekeeping using QuickBooks Time, including: • Monitoring timesheet submission and completeness • Reviewing entries for policy compliance • Following up with staff on missing or incorrect information • Respond to basic payroll and timekeeping questions from staff, escalating complex issues as needed • Assist with payroll audits, utilization tracking, and reporting Personnel, Benefits and Leave Administration • Maintain and manage the firm’s Human Resources Information System (TriNet) • Administer employee benefits and retirement programs, including contributions, compliance testing, and reporting, in coordination with external partners • Support leave of absence processes, including benefits coordination • Ensure compliance with applicable federal, state, and local employment regulations • Maintain accurate benefits, retirement, leave, and personnel records • Support distribution of HR, benefits, and compliance communications in coordination with the COO Business Operations & Compliance • Serve as the day-to-day administrator for people- and finance-related operational systems and trackers • Ensure compliance with applicable federal, state, and local employment and payroll regulations • Maintain and enhance internal controls, documentation, and financial policies • Support insurance administration, including workers’ compensation and professional liability • Collaborate with leadership to improve efficiency, clarity, and consistency across people operations • Identify recurring issues or inefficiencies and flag opportunities for process improvement • Develop and document standard operating procedures (SOPs) for key HR and HRIS processes, as needed. Technology & Systems Administration • Serve as the primary administrator for internal business tools (e.g., Microsoft tools/SharePoint, HRIS, payroll, timekeeping, and project systems) • Manage user access and permissions for onboarding, role changes, and offboarding • Maintain documentation for internal tools, workflows, and standard operating procedures • Coordinate routine technology requests and troubleshooting with external IT providers or software vendors • Track software licenses, subscriptions, and renewal dates • Support implementation of new tools or system updates by assisting with setup, testing, data entry, and staff communications This role focuses on administering and coordinating technology systems; it does not require advanced IT or engineering expertise. Administrative Support to COO & Senior Leadership • Tracking and coordinating staff milestones such as birthdays and work anniversaries • Drafting and organizing meeting agendas, notes, and action items • Coordinating meeting logistics, including scheduling, calendars, and meeting spaces • Supporting follow-up and documentation to ensure decisions and next steps are captured and executed • Assisting with internal coordination and communications as needed to support leadership effectiveness QUALIFICATIONS Education: Bachelor’s degree required; significant, directly relevant experience may substitute for an advanced degree. Experience: • 3+ years of experience in HR operations, payroll, or finance administration • Experience leading payroll processing, timekeeping, and benefits administration • Experience working with a PEO or external HR platform • Demonstrated experience handling day-to-day administrative and operational work • Familiarity with California labor and payroll requirements strongly preferred Skills: • Strong attention to detail and commitment to accuracy • High level of emotional intelligence and professionalism • Proficiency with HR, payroll, and financial systems (QuickBooks, timekeeping tools, expense platforms) • Clear written and verbal communication skills • High level of discretion and professionalism when handling sensitive information • Comfort working cross-functionally with leadership, finance, and external vendors Values Alignment: Demonstrated alignment with Capitol Impact’s values. Our values are: • We operate with freedom and responsibility • We produce unequivocal excellence • We pursue continuous self-improvement • We communicate honestly and directly • We embrace diversity in all aspects COMPENSATION & BENEFITS  The compensation range for this position is $33.65–$38.46 per hour, based on experience and qualifications (equivalent to approximately $35,000–$40,000 annually). This role is not eligible for employer-sponsored medical, dental, or vision benefits. However, employees in this position are eligible to participate in Capitol Impact’s 401(k) retirement plan, which includes an employer match, subject to plan terms. Capitol Impact also offers generous vacation and sick time, as well as scheduled firmwide holidays and an extended end-of-year office closure (typically 1.5–2 weeks). This role may require limited availability during this period to support time-sensitive payroll-related tasks, with scheduling coordinated in advance. WHY CAPITOL IMPACT • Meaningful work: Contribute directly to solving critical issues facing California communities. • Values-driven team: Work with and learn from experienced colleagues and make a significant impact alongside like-minded individuals. • Work-life balance: We understand the importance of disconnecting after hours and offer a flexible work environment. • Professional growth: Opportunities for mentorship, professional development, and continuous learning. • Competitive compensation: $33.65–$38.46 per hour, based on experience and qualifications (equivalent to approximately $35,000–$40,000 annually) • Commitment to diversity: We foster a diverse and inclusive work environment. EQUAL OPPORTUNITY EMPLOYMENT  Capitol Impact is committed to recruiting a team that reflects the diverse populations it serves. Our firm is committed to providing equal employment opportunity to all employees and applicants for employment without regard to their race, color, age, religious creed, sexual orientation, political affiliation, or other personal characteristics. We also recruit and hire without regard to race, national origin, religion, gender, gender identity, sexual orientation, disability, marital status, veteran status, or age. HOW TO APPLY Interested candidates should submit a resume and brief cover letter to Capitol Impact Partner, Alex Taghavian, alex@capitolimpact.org INTERVIEW PROCESS Qualified applicants will be invited to participate in a virtual first-round interview with Capitol Impact staff. Selected candidates will advance to a second-round interview with Capitol Impact senior leadership and key stakeholders, and references will be checked at that stage.