Cambridge Housing Authority

Compensation

Full Description

Position Title: Financial/Data Analyst Salary Grade: 14 DEPARTMENT: Fiscal Affairs FLSA Status: Non-Exempt, Hourly Standard Hours: 37.5 per week Union: Teamsters Local 122 Reports to: Budget Director, Deputy Director of Fiscal Affairs ABOUT US The Cambridge Housing Authority ("CHA"), a leader in developing and maintaining affordable housing communities, is seeking a qualified and highly motivated candidate. By focusing on policy innovation and family economic opportunities, the CHA is committed to developing and managing safe, high quality, affordable housing for low-income individuals and families. CHA provides long-term rental housing and rental assistance to more than 5,500+ individuals and families through its Public Housing and Housing Choice Voucher (HCV) Programs. CHA has been awarded accreditation by the Affordable Housing Accreditation Board (AHAB) and was the seventh affordable housing provider in the nation to receive this prestigious accreditation. CHA offers competitive compensation commensurate with experience. Our generous benefits package includes health and dental insurance, paid time off, paid holidays, life and disability insurance options, tuition reimbursement, commuter benefits, retirement pension and deferred compensation 457b plans, and more! CHA employees enjoy flexible work schedules including a hybrid work environment consisting of a combination of on-site and work from home days. SUMMARY The primary purpose of this position is to gather, synthesize, and analyze financial data to support budget creation and tracking for the Cambridge Housing Authority (“CHA” or “Authority”) and its departments, as well as to prepare corresponding reports. The incumbent will also serve as the Emphasys-Elite data expert for financial information, developing reports for the Authority and coordinating with the IT department to ensure that financial data needs are being met in Elite. All activities must support the CHA’s strategic goals and objectives and produce results that accomplish the goals of the Fiscal Affairs department. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor’s Degree in accounting, finance, or related field, and a minimum of three (3) years of demonstrated budget experience, including preparation, administration, and reporting. Must have valid Massachusetts driver’s license and be insurable under CHA policies. An equivalent combination of education and experience may be considered. Technical Skills To perform this job successfully, an individual should have advanced computer skills (MS Word, MS Excel, MS Access, and MS Outlook). Ability to learn other computer software programs may be required by assigned tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES The below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. • Assists departments in gathering, synthesizing, and analyzing financial data related to short-term and long-term project budgets and time lines, leading to the creation and tracking of Authority–wide budgets. Assists in identifying the need for and processing of any necessary budget revisions • Serves as the point-of-contact for all financial matters relating to the Emphasys-Elite software; ensures that all financial data in Elite is accurate and complete; and develops Elite reports as requested by Fiscal Affairs and other CHA departments • Coordinates with Authority’s IT department to ensure that financial data needs are met in Elite. As needed, collaborates with IT department to design, implement, or improve related processes and policies • Assists CHA departments with a wide range of financial information requests and problem solving. Helps to identify departmental funding needs and match those needs with sources of revenue • Maintains financial data on grant spending and receipts • Assists in the monitoring of expenditures against overall plans, and the reporting of results to departments and management • Ensures timely obligation and expenditure of funds • Processes and approves all requisitions for expenditures • Prepares monthly variance analysis report for each site and department • Prepares and posts journal entries for management fees, fee-for-service, and front-line costs • Reviews monthly Board resolutions for funding and eligibility • Prepares and posts allocation entries for gasoline and postage monthly • Books bank reconciliation entries, and miscellaneous cash receipts and HUD payments to General Ledger • Provides funding requests to HUD and other Federal, State and Local governments as well as foundations and other organizations. Ensures compliance with CHA standards and goals • Ensures that all operating budgets, capital funds, Section 8 fee accounts and grant money complies with grantor and program guidelines and CHA standards and practices • Tracks actual progress, budget revisions, and budget reporting and analysis • Performs other related duties as assigned COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: Behavioral Competencies Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; recognizes working colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work. Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Job Competencies • Knowledge of and the ability to understand and apply Generally Accepted Accounting Principles (“GAAP”), Governmental Accounting Standards Board (“GASB”) principles, and other accounting methods as required for HUD and federal reporting requirements • Comprehensive knowledge of policies, procedures, goals, objectives, operational entities, requirements and activities as they apply to the Authority • Demonstrated track record of effective application of accounting and budgetary principles, practices, regulations and financial analysis • Knowledge of federal, state and local laws, regulations and accreditation standards • Ability to handle high volumes of workflow and monthly deadlines • Ability to exercise initiative, use sound judgment in analyzing situations, and make decisions in a timely manner • Proven ability to work effectively in teams or groups PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone. The employee must occasionally transport up to 10 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment. The noise level in the work environment is usually moderate. It is the policy of the Cambridge Housing Authority to give preference in employment to Section 3- eligible individuals. The Cambridge Housing Authority is an equal opportunity affirmative action employer. Minorities, handicapped and others are encouraged to apply. 8:30 am to 5:00 pm Monday through Friday 37.5 hours per week