via Snagajob
$40K - 70K a year
Supporting operational and administrative functions, managing records, and supervising staff.
Experience in administrative or operational roles, proficiency in Microsoft Office and Google Workspace, and strong organizational skills.
Description: About the Role We are a growing mid-sized company seeking a highly organized, detail-oriented Administrative Assistant to support leadership and day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership of special projects, and can balance administrative tasks with operational support. The Administrative Assistant will work closely with the Division Manager and operations team, playing a key role in tracking costs, maintaining compliance, supporting billing and payroll accuracy, and ensuring operational efficiency across the organization. Requirements: Administrative & Special Projects - Support the Division Manager with special projects and operational initiatives - Maintain accurate records and documentation - Assist with quality assurance (QA) training coordination and documentation Operations & Compliance - Manage toll accounts and reconciliation - Handle registrations and renewals - Maintain and distribute current insurance cards Financial & Reporting Support - Review non-PO invoices (rentals, subscriptions, mechanical repairs, etc.) - Track hours worked and reconcile real-time payroll data - Prepare labor cost ($) reports for billing purposes Inventory & Asset Support - Assist with inventory tracking and reconciliation Qualifications - Experience in an administrative or operations support role - Strong attention to detail and organizational skills - Comfort reviewing invoices, payroll data, and reports - Proficiency with Microsoft Office and Google Workspace - Ability to manage multiple priorities independently Preferred Skills - Payroll or time-tracking system experience - Invoicing or billing support background - Operations or field-service environment experience PI466bd35e4bae-31181-39415386 Description: About the Role We are a growing mid-sized company seeking a highly organized, detail-oriented Administrative Assistant to support leadership and day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership of special projects, and can balance administrative tasks with operational support. The Administrative Assistant will work closely with the Division Manager and operations team, playing a key role in tracking costs, maintaining compliance, supporting billing and payroll accuracy, and ensuring operational efficiency across the organization. Requirements: Administrative & Special Projects - Support the Division Manager with special projects and operational initiatives - Maintain accurate records and documentation - Assist with quality assurance (QA) training coordination and documentation Operations & Compliance - Manage toll accounts and reconciliation - Handle registrations and renewals - Maintain and distribute current insurance cards Financial & Reporting Support - Review non-PO invoices (rentals, subscriptions, mechanical repairs, etc.) - Track hours worked and reconcile real-time payroll data - Prepare labor cost ($) reports for billing purposes Inventory & Asset Support - Assist with inventory tracking and reconciliation Qualifications - Experience in an administrative or operations support role - Strong attention to detail and organizational skills - Comfort reviewing invoices, payroll data, and reports - Proficiency with Microsoft Office and Google Workspace - Ability to manage multiple priorities independently Preferred Skills - Payroll or time-tracking system experience - Invoicing or billing support background - Operations or field-service environment experience PI466bd35e4bae-31181-39415386
This job posting was last updated on 2/11/2026