CACI International

Compensation

Full Description

Job Title: Administrative Assistant Travel Coordinator Job Category: Administration Time Type: Full time Minimum Clearance Required to Start: None Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Continental US * * * The Opportunity: Join our dynamic team as an Administrative Assistant / Travel Coordinator, providing essential support to the Program Operations portfolio. This role is critical in ensuring that all travel-related activities for DoD contractors adhere to federal regulations, DoD policies, and company-specific guidelines. You will be responsible for managing travel logistics, ensuring compliance, and supporting various operational tasks. Responsibilities: Administrative Support: Provide various levels of administrative support across the PMO team and Operations. Schedule meetings, field phone calls, coordinate events, and direct staff to appropriate resources. Assist with developing trip reports, scheduling visits, and office management. Ensure proper disposition of significant administration workload to maintain pace and scale of ongoing operations. Travel Coordination: Manage travel for employees by assisting with pre-travel requirements and gaining government approval through CACI’s automated travel approval process (OneScope) and utilizing CACI’s travel BCD and Chrome River automated processes for travel bookings, expense reporting, and reimbursement. Coordinate with the PMO shop to ensure there is adequate funding for each travel request. Track and ensure a Trip Report is submitted for each trip. Stay up to date on travel trends, regulations, and best practices. Compliance Monitoring: Ensure all travel activities comply with DoD regulations, Joint Travel Regulations (JTR), Federal Travel Regulations (FTR), and company policies. Conduct regular audits and reviews of travel documentation. Ensure travel processes are efficient, cost-effective, and meet contract obligations. Identify and report any non-compliance issues to the Program Manager. Documentation and Record-Keeping: Update and maintain personal information on all deployed personnel throughout their deployment or TDY. Maintain accurate and up-to-date records of all travel-related documentation and track execution of plans. Track document acquisition status for travel compliance. Ensure proper documentation is submitted for all travel claims and expenses. Utilize Microsoft Office (Excel, Word, Outlook, PowerPoint) to generate reports, track documentation, and communicate travel requirements. Policy Development and Implementation: Assist in the development and update of OCONUS travel policies and procedures. Provide training and guidance to employees on travel compliance requirements. Additional Responsibilities: Serve as a liaison with the International Business Office (IBO) and government entities for arrangement of travel to OCONUS locals. Coordinate and process LOAs through the Synchronized Predeployment and Operational Tracker (SPOT) system. Communicate compliance requirements and updates to relevant personnel. Ensure all necessary documentation such as passports, visas, Letters of Authorization (LOA), or other clearances are procured prior to travel. Coordinate the organization's travel needs, managing OCONUS travel arrangements, ensuring compliance with SOFA requirements and the organization's travel policy. Qualifications: Required: Bachelor’s degree in science (BS) or a bachelor’s degree in arts (BA). 3+ years of experience with management or operations. Experience with Microsoft 365 Applications such as Excel, Word, Teams, and SharePoint. Excellent written and verbal communication skills. Strong organization, planning, and time management skills. Attention to detail and critical thinking skills. Desired: Ability to work both independently and as part of a small group within a fast-paced environment. Ability to prioritize taskings and job requirements to meet deadlines both efficiently and accurately. Excellent computer skills with proficiency in Microsoft Office products including Outlook, Word, Excel, SharePoint, and various Adobe applications. - What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy. Your potential is limitless. So is ours. Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Since this position can be worked in more than one location, the range shown is the national average for the position. The proposed salary range for this position is: $51,800-$106,200 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic. Advance the future of national security while working at the intersection of technology, government, and defense. For more than six decades, CACI has been pioneering ground-breaking solutions and helping our customers harness emerging technologies. CACI offers boundless career opportunities for employees to support their country, grow their skills, and expand their horizons.