C-SUITE ASSISTANTS

Compensation

Full Description

A PR firm with well-known clients is looking for an Executive Assistant to the President. The previous EA was there for 5 years. The company has 100 employees and an office in the Flatiron District that has an open plan and has a lounge area and a kitchen. The vibe in the office is team oriented. This is an office role. About the Job: • Provide daily support to the President in planning, directing, managing, and coordinating business activities • Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless • Serve as trusted primary contact between President and internal staff • Coordinate travel arrangements, including flights, hotels, and itineraries • Liaise professionally with clients, senior executives, and cross-functional partners across the organization • Screen and prioritize incoming calls, emails, and requests • Set up domestic and international conference calls and meetings, both in-person and virtual • Handle expense reports, invoice tracking, and related administrative tasks • Assist with research projects, presentations, and proposals for both current and prospective clients • Update and maintain documents and grids such as org charts, lists; draft correspondences • Support general office operations, including ordering supplies and coordinating logistics • Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials) • Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands • Maintain discretion when handling highly sensitive and confidential information • Assist at events after hours or on weekends, as needed • Assist with social posts, content ideas and captions for Instagram and LinkedIn About You: • Minimum of 5 years of experience in a related support position • BA/BS from a college or university • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) • Dynamic and proactive comfortable in a fast-paced environment • Polished, professional demeanor • Experience in or knowledge of the media, fashion, and design industries a plus • Proactive go-getter; no task is too big or too small • Outstanding communication skills Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days, the office is also closed Christmas to New Year’s) Hours: 9-5