Buckeye Global

Compensation

Full Description

Position: Administrative/Executive Assistant Duration: 12 Months Contract Work Location: Bellevue, WA 98004– fully remote or hybrid Job Overview We are seeking a dynamic and highly organized Administrative/Executive Assistant to join our team! This vital role offers the opportunity to support executive leadership and ensure the smooth operation of daily office functions. You will be the backbone of our administrative team, managing a variety of tasks with energy, precision, and professionalism. Your proactive approach will help foster an efficient work environment, enabling our leaders to focus on strategic initiatives and growth. If you thrive in a fast-paced setting and excel at multitasking, this position is perfect for you! Duties • Provide comprehensive executive administrative support, including calendar management using tools like Microsoft Outlook Calendar and Google Workspace. • Coordinate and plan events, meetings, and travel arrangements to ensure seamless execution. • Manage office operations such as filing, data entry, bookkeeping with QuickBooks, and maintaining organized records. • Handle phone etiquette for multi-line phone systems, screen calls, and direct inquiries professionally. • Assist with project coordination by tracking deadlines, preparing reports, proofreading documents, and transcribing audio or written content. Skills • Proven experience in administrative roles with strong organizational skills and attention to detail. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems. • Experience navigating a large, global, matrixed organization to identify the right contacts, timing, and resources • Experience documenting detailed notes during calls or meetings • Experience communicating directly with customers and coordinating meetings across different time zones • Experience proactively managing executive calendars, including scheduling, prioritizing, and sending reminders • Experience using AI technologies or tools to support administrative, coordination, or communication tasks Job Type: Contract Pay: $23.00 - $25.00 per hour Expected hours: 40 per week Experience: • Administrative/Executive Assistant: 5 years (Required) • Meeting Management/Meeting Minutes: 5 years (Required) • Calendar management/Scheduling Appointment: 5 years (Required) Ability to Commute: • Bellevue, WA 98004 (Required) Work Location: In person