BruntWork

Compensation

Full Description

This is a remote position. Role Name: Administrative Assistant with Social Media Support Schedule: • Full time - 35 hours per week • EST business hours with flexible scheduling within standard business hours Client Time zone: EST Client Overview Join a dynamic and growing interior design firm that specialises in high-end furniture purchasing and procurement for exclusive client projects. This innovative company works with premium vendors across the design industry to source everything from custom tile and wall coverings to luxury furnishings. As a relatively new but rapidly expanding business, you’ll have the opportunity to help build and refine operational processes while working directly with the founder and principal designer. The company maintains strong relationships with numerous vendors and manages complex procurement lifecycles for sophisticated design projects, making this an exciting opportunity to be part of a creative, detail-oriented business in the thriving interior design industry. Job Description This is an exceptional opportunity to combine traditional administrative excellence with creative social media management in the fast-paced world of interior design. You’ll serve as the operational backbone of a growing design firm, managing critical vendor relationships, streamlining procurement processes, and supporting client communications. From coordinating with luxury furniture vendors to creating compelling social media content, this role offers incredible variety and the chance to impact business growth directly. You’ll work closely with the company founder, learning the intricacies of the design industry while developing expertise in specialized software systems and vendor management. This position is perfect for someone who thrives in a dynamic environment, enjoys problem-solving, and wants to contribute meaningfully to a creative business’s success. Responsibilities • Manage comprehensive vendor relationships including typing detailed specifications for furniture and design elements, and securing competitive pricing through professional email and phone communications • Create and process purchase orders for high-value client projects, ensuring accuracy and timely delivery coordination • Perform strategic data entry into both standard spreadsheets and specialized interior design software (Studio Designer), maintaining organized project databases • Coordinate product sample ordering using company credentials across multiple vendor platforms, streamlining the design selection process • Design and organize compelling PowerPoint presentations featuring project images, materials, and client proposals • Handle essential bookkeeping functions including preparing and sending professional client invoices using QuickBooks • Manage dynamic vendor meeting calendars and coordinate sample delivery appointments to optimize workflow • Establish new vendor partnerships by completing applications, managing account setup processes, and maintaining comprehensive vendor databases • Track complex furniture orders, monitor lead times, and proactively manage back orders through sophisticated tracking systems • Resolve product issues including damaged item claims, vendor communications, and photographic documentation for insurance purposes • Create customized client proposals using established templates, ensuring professional presentation and accurate project details • Develop and execute social media strategies including content scheduling, basic graphics creation, and audience engagement • Maintain organized digital records of vendor contacts, account credentials, and project documentation Requirements • Experience in administrative assistant or similar professional role, preferably in creative or client-service industries • Proficiency in Microsoft Excel and PowerPoint with demonstrated ability to create professional presentations and manage complex data • Proven social media management experience • Excellent professional phone communication skills with confidence in vendor negotiations and client interactions • Flexibility to work EST business hours with ability to adapt schedule within standard business timeframes • Previous experience supporting US-based companies with understanding of American business practices and communication styles • Strong aptitude for learning new software systems including QuickBooks and industry-specific design programs • Detail-oriented approach with ability to manage multiple projects simultaneously while maintaining accuracy and meeting deadlines Independent Contractor Perks • Permanent work from home • Immediate hiring • Steady freelance job ZR_27854_JOB