Blackstone Talent

Compensation

Full Description

Job Title: Administrative and Accounting Assistant (Contract or Contract-to-Hire) Location: Pasadena, Texas Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (Onsite) 40+ hours Compensation: $21.00–$29.00 per hour, depending on experience Dress Code: Business Casual Position Summary: A small construction office located in Pasadena, Texas, is seeking an Administrative and Accounting Assistant to support daily office operations and basic accounting activities. This position will report directly to the Office Manager and will require a professional who is adaptable, detail-oriented, and capable of managing a broad range of responsibilities in a five-person back-office environment. The organization anticipates onboarding the selected individual within the next week. This position is a contract / contract to hire role Essential Duties and Responsibilities: Accounting Support: • Perform routine accounting tasks in QuickBooks Online, including Accounts Payable, Accounts Receivable, invoicing, remittances, and collections. • Assist with data entry, account reconciliations, and the cleanup of accounting records. • Prepare or assist with basic journal entries as needed. • Coordinate with the company’s outsourced CPA firm to ensure accuracy and alignment of financial information. Administrative Support: • Answer and direct incoming phone calls in a professional and timely manner. • Respond to and manage email communications, including client follow-ups. • Provide general administrative assistance such as document preparation, filing, scanning, and maintaining office organization. • Greet and support office visitors and contribute to maintaining a professional office environment. Compliance and Documentation Management: • Maintain and track insurance compliance documentation required for job sites. • Communicate with clients, subcontractors, and vendors to obtain necessary certificates, renewals, and related compliance materials. • Support general compliance and operational requirements as assigned. Qualifications: • Prior experience in administrative support, office coordination, or accounting assistance preferred. • Proficiency in QuickBooks Online is strongly preferred. • Strong verbal and written communication skills, with the ability to interact professionally both in person and by phone. • Demonstrated ability to work effectively in a small office environment and manage multiple priorities. • Strong organizational skills and attention to detail. • Experience in the construction industry is beneficial but not required. • Ability to start within one week of offer. Additional Information: This is an onsite role requiring consistent daily attendance. The position is offered on a contract or contract-to-hire basis depending on performance and business needs. Company DescriptionCompany located in the Pasadena, Texas area