Beacon Hill Staffing Group, LLC

Compensation

Full Description

Our client, a higher education organization in Philadelphia, is seeking a temporary Administrative Assistant to join their team! This position will work onsite five days a week as part of a small, collaborative group supporting a mission-driven organization. Strong attention to detail is essential. About You • 1+ year of experience in an administrative role • Proficiency in Microsoft Office Suite • Exceptional organizational skills and a keen eye for detail • Ability to multitask and effectively prioritize competing deadlines • Quick learner who thrives in a team-oriented, fast-paced environment About the Job • Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files. • Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs. • Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness. • Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations. • Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials. • Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities. This is a full-time, onsite temporary position expected to last approximately 2-3 months, paying up to $20/hour, depending on experience. If you are adaptable, detail-oriented, and eager to build your administrative experience in a professional environment, we encourage you to apply! Please submit your MS Word resume today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) Skills: Administrative Skills, Billing, Biology, Budgeting, Calendar Management, Conference Management, Continuous Improvement, Contract Management, Customer Relationship Management (CRM), Data Management, Detail Oriented, Establish Priorities, Expense Tracking, Fortune 500 Customers, Higher Education, Leadership, Legal, Microsoft Office, Multitasking, Office Management, Operations, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Purchasing/Procurement, Record Keeping, Regulations, Reimbursement, Team Player, Telephone Skills, Time Management, Vendor/Supplier Management About the Company: Beacon Hill Staffing Group, LLC