Beacon Hill

Compensation

Full Description

Department Overview The Administration Department is responsible for providing administrative and logistical support to the entire organization. The role of the department is to keep the office organized and ensure that everything runs smoothly. In addition, the Administration Team makes sure that policies and procedures are being followed. The department's primary responsibilities include scheduling, expenses, travel and assisting with other duties allowing those they support more time to carry out their responsibilities. Position Responsibilities Company is looking for an experienced, dynamic Reception / Concierge in our Huntersville office whose responsibilities include delivering white-glove customer service while screening calls, supervising and greeting guests and assisting employees as well as acting as the face of the Firm. The ideal candidate is a consummate host, able to handle all aspects of several meetings a day seamlessly and will maintain a flawless front of the house. This role requires a professional, friendly, diligent, energetic individual with exceptional attention to detail. Regular tasks will include, but not be limited to, the following: − Serving as gatekeeper, both in person and on the phone, for the Firm, greeting employees and clients − Heavy calendar management and coordination of catering for onsite meetings − AV set-up, monitoring and cleanup for meetings and conference rooms − Distributing incoming mail and handling outgoing USPS and FedEx packages − Placing catering orders for all Firm meetings liaise with Administrative Support Team as needed − Coordinating with the Administrative Support Team as needed to ensure seamless client service is provided to all employees − Reconciling catering invoices and submitting for Manager approval − Invoice management / tracking via Workday and Admin Invoice Tracker − Ordering and stocking office and kitchen supplies. Review supply invoices and verify accuracy for payment. Log expenses in invoice tracking system. − Maintaining organized inventory of supplies and toners − Restocking office supplies in kitchen, copy rooms, meeting and common areas as needed − Monitoring office space and common areas to report necessary repairs / cleaning − Providing copier and printer maintenance. Calling for service as needed and logging all equipment issues. − Coordinating and monitoring on site vendors such as HVAC and building engineers − Running local errands in Huntersville as needed − Supporting ad-hoc projects as needed Candidate Requirements Qualifications & Experience: − Bachelor's degree required − Professional experience related to Reception, Concierge and / or Customer Services required, within a corporate office setting preferred − Demonstrates problem-solving, organizational and time management skills − Ability to proactively handle changing demands in fast-paced environment with strong multi-tasking skills − Confident, outgoing, professional, upbeat demeanor and phone voice − Strong verbal and written communication skills and professional presentation − Punctual, thorough, meticulous and highly accurate − Collaborative and a "no task is too small" demeanor − Ability to maintain confidentiality in all aspects of job responsibilities − Experience using Microsoft Suite (Outlook, Excel, PowerPoint), CRM, SharePoint and Workday is a plus − Strong work ethic, flexible with regards to work hours − Enthusiastic about working in office and creating a Gold Standard hybrid work culture Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)