Beacon Davenport

Compensation

Full Description

An Office Manager is responsible for the smooth day-to-day operations of an office, overseeing administrative tasks, managing staff, maintaining facilities, coordinating budgets, and ensuring efficient communication to support the company's overall functions; requiring strong organizational skills, attention to detail, and leadership abilities to prioritize tasks and maintain a positive work environment. Key Responsibilities: Administrative Management: • Managing office supplies and equipment, ordering replacements as needed. • Maintaining filing systems and document organization. • Coordinating meeting schedules and agendas, arranging conference rooms. • Handling incoming and outgoing mail, and managing correspondence. • Processing invoices and managing office budgets. Staff Supervision: • Overseeing administrative staff, assigning tasks, and delegating work. • Providing training and support to new employees. • Monitoring performance and addressing employee concerns. Facilities Management: • Coordinating office maintenance and repairs. • Managing facility services like cleaning, security, and utilities. • Overseeing office space utilization and layout. Communication and Coordination: • Acting as a liaison between departments and external vendors. • Communicating company policies and procedures to staff. • Handling inquiries from employees and clients. Project Management: • Implementing new office systems and procedures. • Coordinating special events and conferences. • Managing office-wide projects as needed. Required Skills: • Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and maintain a structured work environment. • Leadership Skills: Effective communication, ability to motivate and delegate tasks to staff. • Attention to Detail: Meticulous approach to data accuracy and quality control. • Problem-Solving: Identifying issues, analyzing situations, and finding effective solutions. • Technical Proficiency: Knowledge of office software (Microsoft Office Suite), communication platforms, and relevant administrative systems. Education and Experience: • High School Diploma required, Associate's degree or relevant administrative certification preferred. • Several years of experience in an administrative role, preferably with supervisory responsibilities. Note: Specific responsibilities may vary depending on the company size, industry, and office structure.