Bates Brothers Mechanical

Compensation

Full Description

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will possess strong office management skills, be highly detail-oriented, and demonstrate a proactive attitude. If you thrive in a fast-paced environment and enjoy multitasking with professionalism and enthusiasm, this position is perfect for you! This paid role provides valuable experience in administrative functions across diverse industries. Duties • Handle all aspects of office management including filing, data entry, calendar management, and organizing documents using Microsoft Office and Google Workspace tools • Assist with invoicing, ensuring accuracy, proper documentation, and timely submission • Support bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial record-keeping • Assist with clerical duties such as proofreading documents, verifying information, and maintaining organized filing systems • Provide excellent customer support by responding promptly to inquiries via phone or email, ensuring positive interactions and effective communication • Perform general office tasks such as photocopying, faxing, inventory management of office supplies, and maintaining a clean, organized workspace Qualifications • Proven experience in an administrative or clerical role with strong office management skills • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and computer literacy in general • Experience with QuickBooks or bookkeeping software is highly desirable • Excellent organizational skills with keen attention to detail and accuracy in proofreading and data entry • Strong communication skills including phone etiquette; bilingual abilities are a plus but not required • Ability to handle multi-line phone systems efficiently while maintaining professionalism under pressure • Demonstrated ability to prioritize tasks effectively with excellent time management skills • Familiarity with office equipment such as printers, scanners, and fax machines; experience in medical or dental reception is a bonus Join us to be part of a vibrant team where your organizational talents will make a real difference! We value proactive individuals who are eager to support our mission through exceptional administrative support. This paid position offers the chance to develop your career while contributing to an energetic workplace environment. Pay: $18.00 - $23.00 per hour Work Location: In person