BakerRipley

Compensation

Full Description

As a member of the Procurement Operations Team, you will join an incredibly talented and hardworking Procurement and Contracts Administration department dedicated to safeguard Agency spending to advance BakerRipley’ s impact in the Houston region. Reporting to the Sr. Manager of Procurement Operations, the Operations Coordinator I is responsible for ensuring compliance when processing procurement, requisitions, vendor relations, purchasing card administration, and new account coordination related tasks. EXPECTED POSITIVE OUTCOMES • Distribute Agency Purchase orders within 1 business day of execution • Within 30 days of hire, meet average processing timeframe of assigned task • Within 45 days of hire, coordinate Agency Purchase Order process • Within 45 days of hire, coordinate Agency Vendor Relations vetting within the scope of the Contact Guidance process • Within 45 days of hire, represent Procurement Operations in assigned Category meetings • Within 60 days of hire, coordinate Agency P-Card process ESSENTIAL FUNCTIONS Procurement Services • Perform Initial Review of requests received in the Agency Contract Management System, work collectively with internal stakeholders to gather needed information within and properly disposition tasks within designated time frames • Responsible for the timely and accurate data processing, distribution, and electronic retention of Agency purchase orders • Oversee Agency Credit Card program including training, maintaining training tools and resources and request ownership • Vendor liaison responsible for vendor onboarding, maintenance and document execution as set forth in Agency policies & guidelines • Maintains high level of confidentiality dealing with partners, stakeholders and assigned Agency program categories • Assist with procurement review as requested by Procurement and Procurement Operations Administration • Engage and respond to internal and external business partners as necessary through direct communication, email and/or system to ensure a quality procurement experience by providing solution-oriented communication. • Maintain accurate and timely documentation of records in compliance with agency policies and guidelines including documentation, data entry, cross system data point match, case notes, and revision of incorrect information • Maintain supplier data integrity and accuracy across multiple Agency systems • Work alongside leadership to document and improve processes; update process maps and procedures, and provide technical assistance as needed • Ensure procurement & contract compliance with all applicable Agency policies and guidelines • Support Sr Manager of Procurement Operations in quality review and approval initiatives • Participate in additional projects and initiatives as requested by Procurement & Contracts leadership team • Maintain a good working knowledge of local, state, federal and contractual rules and regulations, and incorporate this knowledge and best practices into work processes and program support KEY SUCCESS FACTORS • Ability to manage high volume of data ensuring accuracy across multiple systems • A strong knowledge of procurement policies, procedures and practices including compliance with an ability to apply experience as necessary • Creative and strategic thinker possessing strong problem-solving skills • Ability to organize and manage multiple tasks while also executing independently as necessary • Excellent interpersonal and communication skills; both written and verbal • Presentation skills, professionalism when presenting to various levels of organization