Vanderbilt University

Manage pre- and post-award grant activities including budgeting, compliance, financial reporting, and payroll for faculty portfolios. | Bachelor's degree preferred with 3+ years of experience in grant management and strong organizational and compliance skills. | Position Summary The Grants Manager will be a key member of the grant administration team within the College of Connected Computing (CCC). This position will focus on execution of pre- and post-award activities serving a specified faculty portfolio within the College. It requires exercise of independent judgment, initiative, and decision making and will necessitate a high degree of understanding of university life, policies, and procedures along with external sponsor guidelines and requirements. Key Responsibilities Pre-Award Responsibilities: • Provide policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements  • Develop an appropriate budget, Principal Investigator checklist, and timeline for each proposal submission  • Work directly with the Principal Investigators & external collaborators, and interface with central administrative offices to ensure that applications meet all university, school, and sponsor requirements  • Identify and resolve issues during the proposal preparation and submission process  • Ensure school-level approvals are included in proposal attachments  • Facilitate application submission, ensuring deadlines are met  • Respond to sponsor requests and questions  • Perform other duties as assigned Post-Award Responsibilities: • Analyze and interpret complex grants and contract specifications, guidelines, and regulations  • Act as a liaison with central administrative offices and external entities to facilitate award management  • Monitor, analyze, and manage budgets and expenditures along with all aspects of the award to ensure compliance with sponsor terms and conditions, Uniform Guidelines, and University policies  • Create budget reconciliation and forecasting reports and meet regularly with faculty to review their financial situations  • Ensure compliance with requirements such as effort reporting and financial & progress reporting  • Assist in the administrative and financial aspects of annual and final progress reports required by sponsors  • Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions  • Facilitate the setup of outgoing subaward agreements and manage invoice approvals  • Work closely with the central administrative office to coordinate reviews of incoming contract agreements  • Provide interim account setups and courtesy extensions as required  • Serve as Human Capital Management (HCM) Costing Specialist, managing payroll  • Complete timely journal entries as necessary, grant closeouts, etc.  • Assist with rate setting/implementation for PI/Faculty Service Center(s)  • Perform other duties as assigned Other Responsibilities: • Participate in institutional and College-wide research administration/financial operations training  • Collaborate with research administration team members to share best practices and develop new tools & resources for implementation Supervisory Relationships This position does not have supervisory responsibility; the position reports to the Senior Grants Manager. Qualifications • Bachelor's degree, preferably in finance, accounting, business, or a related field  • 3+ years of experience in pre- and post-award management (both federal and non-federal), required; a combination of education and experience may be considered  • Strong administrative support skills  • Excellent organizational and time management skills  • Excellent written and verbal skills  • Outstanding attention to detail  • Problem-solving skills with the ability to work in a fast-paced environment and manage competing deadlines  • Intermediate Microsoft Excel skills  • Experience working with faculty on complex awards and familiarity with a variety of sponsors  • Advanced understanding of research compliance and sponsor-specific regulations Job responsibilities listed herein are intended to be a thorough representation of the duties, responsibilities, expectations, and qualifications for this specific role at the time of hire but should not be considered all-encompassing, as actual responsibilities may evolve to include additional duties as assigned based on organizational and operational needs. At Vanderbilt University [http://www.vanderbilt.edu] , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville [https://www.nashville.gov/], Tennessee, on a 330+ acre campus and arboretum [https://www.vanderbilt.edu/trees/] dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Lead implementation and management of donor relations technology platforms, incorporating AI to improve fundraising workflows and provide training and support. | Bachelor's degree with 4+ years in data and systems management in fundraising or related fields, strong communication and project management skills, and experience with AI or automation technologies. | The Associate Director of Donor Relations Initiatives serves as the operational leader responsible for the implementation, onboarding, and ongoing management of technology platforms to produce donor impact reporting and solicitation proposal processes. This position champions innovative strategies, including the use of artificial intelligence (AI) and automation platforms, to streamline workflows and reduce manual processes, thereby increasing efficiency and accuracy. The Associate Director partners closely with DAR Communications and DAR teams to deliver training, maintain system integrity, and support data-driven fundraising objectives. This role works upwards and crosswise across our organization to facilitate collaboration on work tech tools, aiming to add value, increase adoption, and consistently iterate and improve on our strategies. About the Work Unit The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the engagement, identification, cultivation, solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. You can visit our website for more information: https://www.vanderbilt.edu/dar/ Key Functions and Expected Performance The Associate Director of Donor Relations Initiatives will: • Lead end-to-end implementation and onboarding of the Mythos donor reporting and communications platform and other tools, ensuring alignment with departmental and university priorities. • Maintain oversight of platform operations including monitoring performance, managing data integrity, and coordinating upgrades. • Utilize AI tools and automation strategies to reduce manual data entry and reporting tasks, improving turnaround times and data accuracy. • Develop, document, and continuously refine workflows related to donor impact reporting and solicitation proposal generation incorporating AI-enabled efficiencies. • Collaborate with the DAR Communications team to seamlessly integrate Mythos outputs into communications and fundraising campaigns. • Collaborate with design team partners, coordinate the development and implementation of new templates as needed that are both compelling and brand compliant. • Provide expert support, training, and resources for DAR and Development staff to maximize platform adoption and leverage AI-powered features. • Act as a liaison between Development Operations, DAR, and Technology Services to troubleshoot issues and implement platform enhancements. • Analyze usage trends, donor data, and solicitation outcomes to produce actionable insights and foster process improvements. • Coordinate cross-functional meetings and project timelines to meet quality and delivery standards on platform initiatives. • Maintain and expand a content library with precise data cataloging, supported by AI-based organizational tools where applicable. • Lead pilot testing and rollout of new platform features or AI integrations in partnership with vendors and internal stakeholders. • Ensure use of Mythos platform and other tools complies with data privacy, security, and institutional policies. • Promote and implement standardized processes and procedures for Donor Relations and DAR Communications teams, optimizing cross-team collaboration. • Perform additional duties and special projects as assigned. Supervisory Relationships This position reports administratively and functionally to the Senior Director of Donor Relations Operations and does not have any direct reports. Work Environment: There is a preference for this position to be in the Nashville area. If so, it would be a hybrid work environment where the expectation is to be in the office one day per week or more depending on business needs. We are open to considering fully remote. If working remote, the expectation would be coming to campus approximately quarterly or more depending on business needs. Education and Certifications • A Bachelor’s degree, or the equivalent, is necessary. • Advanced degree is preferred. Experience and Skills • Four years of relevant experience required, ideally in higher education or a related field requiring data and systems management. • Proven experience managing software platforms in development, fundraising, or related operational contexts. • Strong data management, cataloging skills, and operational system implementation expertise. • Experience incorporating AI or automation technologies to enhance operational efficiency is highly desirable. • Ability to collaborate across departments and with diverse stakeholders. • Excellent oral and written communication skills with experience training users of varying technical backgrounds. • Self-motivated, detail-oriented, and capable of independent work and managing multiple priorities. • Demonstrated project management skills and comfort with technology integration projects. • Familiarity with donor relations, fundraising processes, or higher education advancement is preferred. At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Lead recruitment and onboarding programs for sworn and non-sworn roles, coordinate hiring events, ensure compliance, and improve employee experience. | 5+ years in recruitment or HR program management, strong project management, proficiency in HRIS, excellent communication, and ability to handle confidential information. | The Program Manager – Recruitment and Onboarding is part of the Vanderbilt University Public Safety Department at Vanderbilt University and is a manager responsible for designing, implementing, and managing strategic recruitment and onboarding programs that attract top talent and ensure a seamless transition for new hires. This role collaborates across departments to enhance candidate experience, streamline hiring processes, and foster employee engagement from day one. Reporting directly to the Director, HR Administration, this role will coordinate and attend hiring events locally and out-of-state to recruit top talent for non-sworn and sworn positions. This position is fully in office and does not provide a hybrid schedule. This position requires you to be on campus Monday–Friday. About the Work Unit: Vanderbilt University Public Safety (VUPS) is led by the Office of the Senior Associate Vice Chancellor/Chief of Police in the Division of Administration. VUPS is a dedicated team of over 400 professionals united by a shared commitment to fostering a safe, secure, and welcoming environment for all in the Vanderbilt community, as well as the Vanderbilt University Medical Center. Organized into several specialized units, our department includes commissioned officers, security professionals, and skilled administrative staff—all working collaboratively to uphold the highest standards of community-based policing. Key Functions and Expected Performance: Recruitment and Onboarding Serve as the lead of the VUPS Recruitment team for sworn and non-sworn roles. Develop and implement recruitment strategies aligned with VUPS organizational goals. Partner with hiring managers to define job requirements and candidate profiles. Create job postings and work with the university’s talent acquisition team on recruitment marketing efforts. Coordinate the interviewing process, including the required pre-employment assessments for sworn and non-sworn positions, and ensure compliance with hiring policies. Coordinate the VUPS onboarding program, working closely with the Training and VUPS-IT teams to support new hire integration. Coordinate cross-functional onboarding activities, including IT setup, training schedules, and orientation sessions with the Training and VUPS-IT teams. Ensure Monitor onboarding effectiveness through feedback and performance metrics. Continuously improve onboarding processes to enhance employee experience and retention. Provide training and support to hiring managers on recruitment and onboarding best practices. Assist with the accreditation process for the VUPS-HR Department. Initiate HR transactions in Oracle as needed. Compliance and Reporting Ensure recruitment and onboarding practices comply with legal and organizational standards. Maintain accurate records and generate reports on hiring and onboarding activities. Stay current with employment laws, trends, and best practices. Education and Certifications A bachelor’s degree in Human Resources, Business Administration, or a related field is required. Must have and maintain a valid driver's license and a satisfactory driving record. Vanderbilt University engages a third party to provide up-to-date notifications regarding negative changes to motor vehicle records. Experience and Skills: 5 or more years of experience in recruitment, onboarding, or HR program management. Strong project management and organizational skills are required. Excellent analytical, organizational, and communication skills. Proficiency in HRIS and applicant tracking systems is highly preferred. Strong knowledge of MS Word, Excel, and PowerPoint are required. Demonstrated ability to manage multiple priorities in a fast-paced environment is required. Strategic thinking and problem-solving is required. Detailed-oriented with a high level of accuracy. Change management and process improvement is required. Ability to build relationships across all levels of the organization is required. Discretion and the ability to handle confidential information with integrity and professionalism is required. Commitment to employee service and operational excellence. Physical Requirements: Moderate physical effort. Must be able to sit, stand, walk, bend, stoop, push, and pull objects up to 25 pounds. Mobility and ability to assist in the movement of objects. Meet written departmental standards on appearance/grooming. Pass a thorough background review that demonstrates: good moral character good driving record no prior criminal conviction Working Environment: Seldom or never exposed to unpleasant working conditions. The environment may be stressful, requiring the ability to multitask.

Lead recruitment and onboarding programs for VUPS, coordinate hiring events, ensure compliance, and improve employee experience. | 5+ years in recruitment or HR program management, strong project management, proficiency with HRIS, excellent communication, and ability to manage multiple priorities. | Job Description The Program Manager - Recruitment and Onboarding is part of the Vanderbilt University Public Safety Department at Vanderbilt University and is a manager responsible for designing, implementing, and managing strategic recruitment and onboarding programs that attract top talent and ensure a seamless transition for new hires. This role collaborates across departments to enhance candidate experience, streamline hiring processes, and foster employee engagement from day one. Reporting directly to the Director, HR Administration, this role will coordinate and attend hiring events locally and out-of-state to recruit top talent for non-sworn and sworn positions. This position is fully in office and does not provide a hybrid schedule. This position requires you to be on campus Monday-Friday. About the Work Unit: Vanderbilt University Public Safety (VUPS) is led by the Office of the Senior Associate Vice Chancellor/Chief of Police in the Division of Administration. VUPS is a dedicated team of over 400 professionals united by a shared commitment to fostering a safe, secure, and welcoming environment for all in the Vanderbilt community, as well as the Vanderbilt University Medical Center. Organized into several specialized units, our department includes commissioned officers, security professionals, and skilled administrative staff-all working collaboratively to uphold the highest standards of community-based policing. Key Functions and Expected Performance: Recruitment and Onboarding • Serve as the lead of the VUPS Recruitment team for sworn and non-sworn roles. • Develop and implement recruitment strategies aligned with VUPS organizational goals. • Partner with hiring managers to define job requirements and candidate profiles. • Create job postings and work with the university's talent acquisition team on recruitment marketing efforts. • Coordinate the interviewing process, including the required pre-employment assessments for sworn and non-sworn positions, and ensure compliance with hiring policies. • Coordinate the VUPS onboarding program, working closely with the Training and VUPS-IT teams to support new hire integration. • Coordinate cross-functional onboarding activities, including IT setup, training schedules, and orientation sessions with the Training and VUPS-IT teams. • Ensure • Monitor onboarding effectiveness through feedback and performance metrics. • Continuously improve onboarding processes to enhance employee experience and retention. • Provide training and support to hiring managers on recruitment and onboarding best practices. • Assist with the accreditation process for the VUPS-HR Department. • Initiate HR transactions in Oracle as needed. Compliance and Reporting • Ensure recruitment and onboarding practices comply with legal and organizational standards. • Maintain accurate records and generate reports on hiring and onboarding activities. • Stay current with employment laws, trends, and best practices. Education and Certifications • A bachelor's degree in Human Resources, Business Administration, or a related field is required. • Must have and maintain a valid driver's license and a satisfactory driving record. • Vanderbilt University engages a third party to provide up-to-date notifications regarding negative changes to motor vehicle records. Experience and Skills: • 5 or more years of experience in recruitment, onboarding, or HR program management. • Strong project management and organizational skills are required. • Excellent analytical, organizational, and communication skills. • Proficiency in HRIS and applicant tracking systems is highly preferred. • Strong knowledge of MS Word, Excel, and PowerPoint are required. • Demonstrated ability to manage multiple priorities in a fast-paced environment is required. • Strategic thinking and problem-solving is required. • Detailed-oriented with a high level of accuracy. • Change management and process improvement is required. • Ability to build relationships across all levels of the organization is required. • Discretion and the ability to handle confidential information with integrity and professionalism is required. • Commitment to employee service and operational excellence. Physical Requirements: • Moderate physical effort. • Must be able to sit, stand, walk, bend, stoop, push, and pull objects up to 25 pounds. • Mobility and ability to assist in the movement of objects. • Meet written departmental standards on appearance/grooming. • Pass a thorough background review that demonstrates: • good moral character • good driving record • no prior criminal conviction Working Environment: • Seldom or never exposed to unpleasant working conditions. • The environment may be stressful, requiring the ability to multitask. About Us At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. Job Info • Job Identification 10007366 • Posting Date 09/23/2025, 10:59 AM • Locations Nashville, TN, United States (On-site) • Job Schedule Full time • Job Category Administrative & Operations Support • Job Function Administrative Management • Management Level People Manager