Medical Card Exam LLC

Manage high-volume applicant flow, coordinate scheduling and onboarding, handle compliance documents, and support leadership to keep operations efficient. | Experience with high-volume scheduling or onboarding, comfort with technology tools like Google Workspace and Zoom, strong communication skills, and ability to work calmly under pressure in a fast-paced environment. | Job Summary Company: Medical Card Exam™ Location: Remote (U.S.) Employment Type: Full-Time, Immediate Start About Us Medical Card Exam™ is building the nation’s largest physician-led telemedicine platform for medical cannabis certification and outcomes research. In just two weeks we’ve had over 1,000 applicants, including 52 in under 3 hours. Our growth is extraordinary—and we need an assistant who thrives in this kind of environment. The Role We’re seeking a highly organized, unflappable Assistant/Coordinator to help us manage, schedule, and onboard hundreds of nurse and physician applicants across the country. You’ll be the right hand of our leadership team, bringing calm, structure, and efficiency to a very fast-moving operation. What You’ll Do • Manage high-volume applicant flow (hundreds per week) from initial response to scheduling interviews. • Coordinate calendars, send offers, and track responses • Develop and maintain systems to streamline onboarding of 1099 contractors (nurses, physicians). • Communicate professionally and warmly with prospective staff, ensuring a smooth candidate experience. • Handle documents (demographics, licenses, IDs, W-9s) and ensure all compliance requirements are met. • Report directly to the CEO to prioritize tasks and keep operations on track. What We’re Looking For • Experience handling rapid or “uncontrolled” growth—you’ve worked in startups, recruiting, staffing, or healthcare operations where volume was high and deadlines were relentless. • Proven scheduling, onboarding, or recruiting coordination experience. • Comfort with technology: Google Workspace, Zoom, scheduling apps, CRMs, or EMRs. • Calm under pressure, resourceful, and excellent at creating order out of chaos. • Strong written and verbal communication skills. • High energy, adaptable, and eager to grow with us. Why Join Us • Be at the center of one of the fastest-growing medical platforms in the U.S. • Play a pivotal role in shaping national healthcare delivery in medical cannabis. • Fully remote, flexible hours, and a chance to grow into a leadership role as our operations expand. • Competitive pay, with opportunity for advancement. How to Apply: Send your resume and a short note describing your experience with high-volume scheduling or onboarding. Tell us about a time you managed rapid growth successfully. Email doctor@medicalcardexam.com. Please put EA or Executive Assistant in subject heading. Job Type: Full-time Pay: $48,162.16 - $100,000.00 per year Benefits: • Flexible schedule Work Location: Remote