Greenberg Traurig

Manage patent dockets, eFile USPTO applications, maintain client portals, and coordinate with foreign associates. | Bachelor's degree and 3+ years relevant experience, preferably in a law firm, with strong knowledge of U.S. patent rules and legal software proficiency. | Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Intellectual Property Prosecution team as Paralegal located in our Austin office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Austin office, on an onsite basis with an option to work remotely one day a week. Position Summary The Intellectual Property (IP) Paralegal position will provide organizational and practice specific assistance to attorneys in the IP Department by managing patent prosecution matters, including performing related patent prosecution services and support Also supports the department with general administrative duties and special projects related to IP matters. Key Responsibilities Manages and organizes U.S. patent docket and processes for multiple IP attorneys Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney), eFiles Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 national stage applications, reissue applications, and follow-up on patent prosecution submission requirements such as response to office actions and issue fee payments with the U.S. Patent and Trademark Office USPTO (USPTO), including formalities and Information disclosure statements Performs assignment searches, assignment recordings, and reviews chain of title Docket management and calendaring requiring significant awareness of and sensitivity to time management and filing deadlines Manages and updates files with USPTO Pair database and prepares responses as needed Draft Office Action Responses and shells for Office Action Responses. Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings Calculates Patent Term Adjustments and processes payment of Issue Fees Reviews, files, and prepares Information Disclosure Statements and accompanying documents Effects national phase entry of PCT applications and prepares and files continuing applications Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to client Effects portfolio transfers and manages multi-client portfolios Files and assists in prosecution of design applications (including convention deadlines for filing abroad) Proofs and edits patent applications, formal documents, and office actions, and prepares office actions’ shell responses. Meets all ethical and professional requirements of the firm and keeps up-to-date on all learning and development requirements at the firm Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Candidate should be flexible to work overtime as needed Qualifications Skills & Competencies High attention to detail, outstanding organizational skills, and the ability to manage time effectively Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high pressure environment to achieve business goals and objectives High attention to detail, outstanding organizational skills, and the ability to manage time effectively Ability to maintain composure, positive outlook, and professionalism Recognize confidential, sensitive, and proprietary information and maintain confidentiality Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented Ability to work both independently and as part of a cross-functional, collaborative team Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly Ability to deal calmly and effectively with high stress situations, including unfavorable situations and /or when constructive criticism is given Education & Prior Experience Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered Certified Paralegal a plus Minimum 3 years of relevant work experience in a professional environment. Law firm experience preferred Extensive knowledge of U.S. patent rules and procedure; knowledge of PCT and/or national laws of other countries Technology Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook Exceptional computer skills with the ability to learn new software applications quickly Previous experience with Filesite is a plus Understanding of AI capabilities, limitations, and responsible use in a professional environment Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Develop and implement communication strategies to enhance brand and media presence while managing reputation and thought leadership. | Bachelor's degree with 7-10 years PR experience in law or professional services, strong writing skills, and proficiency with PR tools and AI. | Greenberg Traurig (GT), a global law firm with 51 locations worldwide, offers competitive compensation, an excellent benefits package, and the opportunity to work in an innovative, collaborative environment. Join our Marketing Team as a Marketing and Communications Manager in our Washington, DC office. We are seeking a skilled communications professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate brings a proactive, client-focused mindset, strong problem-solving abilities, the ability to execute, and the creativity to approach challenges with confidence. If this describes you, we invite you to join our team. This role will be based in the Washington, DC on an in-office basis, with three days per week in DC and one day per week in Northern Virginia. This role reports to the Chief Communications Officer. Position Summary The Marketing and Communications Manager will develop and implement communication strategies that reflect and elevate the firm's brand, shape high-impact messaging, and drive proactive media coverage in support of key business goals, with a primary focus on the DC Metro area. The ideal candidate is a strong writer with a client service orientation, the ability to build internal and media relationships, and the ability to consistently deliver under tight deadlines while handling multiple projects. Key Responsibilities Partners with the DC and Northern Virginia Managing Shareholders, and Marketing and BD leads, and the Chief Communications Officer to create a proactive communications plan aligned with the DC Metro region, practice and industry groups, and global objectives Serves as a strategic advisor to office and practice leaders on messaging, reputation management, and communications strategy Identifies brand-building opportunities for the offices and lawyers through events, civic engagement, thought leadership, and media Develops content priorities and outreach strategies to build thought leadership via media placements, bylined articles, newsletters, alerts, events, podcasts, and multimedia Identifies and leverages external PR channels to achieve communications goals Identifies PR opportunities and risk issues and advises office and practice leaders on communications decisions Provides media relations support, including pitching, monitoring interviews, and preparing attorneys with talking points Seeks out opportunities to place attorneys and stories in client-facing media Manages media outreach and press releases for matter wins and lateral hires in DC Metro and related practices Creates and repurposes content for external communications across platforms Writes press releases, internal communications, and media collateral as needed Supports peer review and publishing of DC/NVA specific blogs, alerts, articles, and podcasts Plans, researches, and executes awards submissions, and internal and external thought leadership events Provides strategic and creative support for communications programs; writes and designs collateral for the firm's Intranet, presentations, white papers, and handouts Drafts targeted social media posts in support of attorneys and practice areas Assists with attorney social media training Leverages social media to maximize exposure for firm news and thought leadership Collaborates with marketing and business professionals across the firm Performs other duties as assigned Qualifications Skills & Competencies Collaborative self-starter who works independently, accepts direction, and thrives in a fast-paced environment Outstanding written and oral communication skills, with the ability to synthesize complex information into compelling narratives for attorneys and professionals at all levels Exceptional attention to detail with strong prioritization and time management skills; able to manage multiple competing deadlines under pressure and execute Client-first orientation with the flexibility to anticipate needs and deliver consistent results Advanced proficiency in AP Style and English grammar; specialized experience in business and/or legal writing preferred Tech-savvy and resourceful, with the ability to quickly learn new programs, systems, and AI tools Education & Prior Experience Bachelor's degree required 7-10 years of professional experience in PR for a law firm or professional services firm, or as a business/legal journalist Proven track record of media placements that build thought leadership Writing portfolio demonstrating the ability to translate complex topics into compelling copy Strong understanding of the news media landscape with established media relationships Experience identifying PR risk issues and advising office and practice leaders on communications decisions Proficiency with Cision or similar PR databases Experience leveraging social media to maximize exposure Technology Advanced proficiency in Microsoft Office suite, including Word, PowerPoint, Excel, and Outlook Active knowledge of LinkedIn, Instagram, X, Facebook, and YouTube Applies hands-on experience using generative AI tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) to support professional and managerial tasks, including drafting, summarizing, brainstorming, and organizing content, while applying sound judgment when reviewing AI generated work product and maintaining accountability for all final outputs Ability to write effective prompts that clearly define objectives, provide relevant context, and guide AI tools to produce useful, accurate, and appropriate results; able to refine prompts to improve output quality, productivity, and efficiency Models responsible AI use for team members, reinforcing expectations related to confidentiality, data privacy, and appropriate human oversight Demonstrates working knowledge of governance considerations, including ethical use and risk awareness, and adapts to emerging AI and related technologies The expected pay range for this position is: $126,280.25 - $139,565.90 Per Year Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.