Commonwealth of Massachusetts

Manage day-to-day HR operations, provide clerical support, coordinate onboarding, and maintain personnel records. | Bachelor's degree or 2+ years administrative experience, proficiency in Microsoft Office and HRIS tools, strong organizational skills, and confidentiality. | Attention applicants: Do not apply for this position via the MassCareers website. Your application will not be received. To apply, follow the link below to the Attorney General’s Office direct application page. www.mass.gov/ago/employment. HUMAN RESOURCES ADMINISTRATIVE ASSISTANT EXECUTIVE BUREAU HUMAN RESOURCES DIVISION (Boston Office) Attorney General Andrea Joy Campbell seeks a highly motivated Human Resources Administrative Assistant to join the Human Resources team. The Administrative Assistant will provide a wide range of clerical and administrative duties related to the operations of the Human Resources Division. Primary Duties: · Manage the day-to-day administrative operations of the Human Resources Division and provide administrative support across all functions of the Division. · Provide direct support to the Director and Deputy Director of Human Resources. · Coordinate onboarding activities, including preparing and distributing new hire letters, assigning new hire onboarding tasks, facilitating new hire orientation as needed, and ensuring accurate completion of personnel records and required forms. · Coordinate employment changes, including drafting official correspondence, updating records in the HRIS system, and filing all required documentation. · Manage personnel and compliance records, including coordinating background check process, pre-employment requirements and employment verifications. · Maintain accurate BambooHR personnel records, including documentation updates and generation of HR reports. · Provide general support including receiving and distributing mail, screening visitors and telephone calls, responding to routine inquiries, supporting the office programs and initiatives. · Manage and update HR documents and resources on the internal SharePoint Intranet to ensure staff have access to current materials. · Maintain various personnel reports and tracking spreadsheets. · Oversee the HR ticketing system by assigning, tracking, and monitoring requests to ensure timely resolution. · Support HR leadership with special projects, program development, process improvement initiatives, and policy updates. · Act as the Division contact and interact with all levels of staff and members of the public. · Perform other projected related duties as assigned in support of the Human Resources Division. Position Type: Full-Time/ Non-Exempt. The candidate hired to fill this position will work three days in the office and two days remotely. Salary: $58,290 To apply for this position: Please visit the Employment and Recruitment Portal of the Attorney General’s Office at BambooHR and apply directly. Applications submitted via MassCareers website are not received. You will be asked to submit a cover letter and resume when applying for this position. The application deadline is August 3, 2026, at 5:00 PM (ET) . Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2932. Do not select MassCareers “apply online” option to apply for this position. Applications submitted via this MassCareers website are not received by our Office. Inquiries regarding position & status may be made to: Finda Tamba, Recruitment & Hiring Administrator Human Resources Division (617) 963-2932 Position Requirements: · Bachelor’s degree, or at least two (2) years of administrative support experience, preferred. · Working knowledge of BambooHR, Workday, or other HR Information Systems, preferred. · Excellent organizational skills, project management skills, and attention to detail. · Ability to manage work independently, monitor timelines, and balance multiple priorities. · Excellent verbal and written communication skills. · Proficiency with Microsoft Office applications, including Microsoft Word and Excel. · Ability to handle sensitive information and maintain confidentiality. · Ability to work collaboratively and respectfully with people from diverse backgrounds. The successful candidate will be able to demonstrate a connection to the people and communities we serve, and an interest in supporting a respectful and inclusive work environment. The Attorney General’s Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General’s Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions. Do not select MassCareers “apply online” option. Any automated message generated by the Commonwealth of Massachusetts MassCareers website does not apply to posted positions at the Attorney General’s Office. You must apply directly at: www.mass.gov/ago/employment.

Supervise administrative staff and support daily legal office operations including communications and case management. | Associate degree with 3+ years administrative experience or bachelor's with 2+ years, proficiency in MS Office, and strong organizational skills. | ********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/3161/supervising-administrative-assistant---pdd-boston-central-office/job****************** The Public Defender Division of the Committee for Public Counsel Services (CPCS), the Massachusetts public defender agency, is excited to announce the opening of the new Boston Central Office. We are seeking an experienced Supervising Administrative Assistant to support the Attorney in Charge in running the day-to-day duties of this fast-paced trial office. This new office will take case assignments in the Boston Municipal Court, Central Division and Charlestown Division and will sit at 75 Federal Street, Boston. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all. Our Values Courage • Accountability • Respect • Excellence DIVERSITY AND INCLUSION MISSION STATEMENT CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community. AGENCY OVERVIEW CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters. The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics. OFFICE OVERVIEW The newly created PDD Boston Central Office will be located at 75 Federal Street and will represent clients in cases that originate out of the Boston Municipal Court, Central Division and Charlestown Division as well as take Superior Court cases in Suffolk Superior Court. The PDD Boston Central Office will include four Supervising Attorneys, approximately 22 Trial Attorneys, two Social Services Advocates, two Investigators, a Paralegal, a Supervising Administrative Assistant and two Administrative Assistants. The Trial Attorneys will be a mix of experienced and new attorney staff. POSITION OVERVIEW The Supervising Administrative Assistant is a key member of CPCS trial office staff, supporting the Attorney-in-Charge in running the day-to-day duties of a fast-paced legal office environment. The Supervising Administrative Assistant is responsible for supervising the Administrative Assistant in the office, including delegation of work responsibilities, preparation of annual performance evaluations, and approval of time and attendance. The Supervising Administrative Assistant must be able to provide excellent support for the staff in the office as well as coordinate communications with other CPCS units such as HR, Facilities, and IT. The Supervising Administrative Assistant reports to the Attorney-in-Charge. This is a full-time (35 hours/week) position. RESPONSIBILITIES The primary responsibilities of a Supervising Administrative Assistant include, but are not limited to: Supervising Administrative Assistant (AA) staff including preparation of annual performance evaluations, approval of time & attendance, and professional training; Delegating administrative support work in the office to AA staff; Supporting the Attorney-in-Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT; Managing the AA staff on opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases; Participating in the recruitment, selection, and hiring process of office AA staff; Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence; Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas; Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected; Planning, coordinating, and calendaring meetings and events; Assisting with other projects to improve the quality of legal representation and to enhance client services; Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels; Assisting with front desk coverage including all receptionist responsibilities as needed; Maintaining and updating department websites; and, Other duties as assigned. MINIMUM ENTRANCE REQUIREMENTS Applicants must have: Associates degree in related area; At least three years of full-time, or equivalent part-time, experience in administrative work or an equivalent combination of education, experience, and skills; and, Access to a personal computer with home internet access sufficient to work remotely. Substitutions: A bachelor’s or higher degree in a related area may be substituted for one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. QUALIFICATIONS/SKILLS Strong communication, organizational and detail skills; Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); Ability to establish effective working relationships and to work as a team leader; Flexibility, and strict adherence to confidentiality; Typing skill of 50 to 60 wpm preferred; Familiarity with advanced Word formatting and editing, and Microsoft Excel; Legal office experience a plus; and, Foreign language skills are strongly preferred. EEO Statement The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net ********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/3161/supervising-administrative-assistant---pdd-boston-central-office/job******************

Support budget development, financial reporting, and compliance for housing agency operations. | Requires 3 years professional experience in financial or program analysis or equivalent education substitutions. | The Executive Office of Housing and Livable Communities (EOHLC) is seeking a Financial and Operations Analyst in the Office for Administration and Finance! AGENCY MISSION: The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders. OVERVIEW The Financial and Operations Analyst supports the development and administration of annual spending plans and budget requests for the Executive Office of Housing and Livable Communities (EOHLC), including IT, Administrative, House, and Senate budgets. They compile, analyze, and monitor budget data, spending trends, and proposed policy adjustments to support budget submissions and fiscal planning activities. The incumbent prepares fiscal analyses, budget reports, and supporting documentation related to management initiatives, legislative actions, and regulatory changes affecting agency programs; and assists in the development of budget presentations, briefing materials and other fiscal communications for agency leadership to support submissions to Executive Office for Administration and Finance (ANF) for engagement with legislative stakeholders, including House and Senate Ways and Means Committees. The Financial and Operations Analyst reviews and processes financial transactions and accounting documents related to IT and administrative operations, including encumbrances, payments, allotments, transfers, and expenditure corrections. They collaborate with IT and Administrative staff to track expenditures, monitor available funding, reconcile accounts, identify cost savings, and ensure compliance with Commonwealth fiscal policies, accounting standards, and internal controls. DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE): 1. Accounts Payable and MOSAIC Transactions Process invoices, encumbrances, and payments in MOSAIC in accordance with Office of the Comptroller's policies. Review invoices for accuracy, completeness, and proper authorization. Match invoices, purchase orders, and receiving documentation. Ensure timely payment processing within statewide payment guidelines. Maintain vendor records and respond to vendor payment inquiries. Meets regularly with Budget Director and HLC financial representatives to resolve spending variances. Reports spending actuals and projections on a monthly basis and more frequently (even daily) as needed to inform financial decisions. 2. Financial Analysis and Reporting Analyze financial data and prepare reports, reconciliations, and supporting schedules. Monitor expenditures and identify discrepancies or variances. Work directly with subgrantees for federal grant programs to review expenditure reports. Support preparation of federal and other financial and grant reports. Assist with budget tracking, forecasting, and fiscal reporting. Prepare reports and maintain transaction record trackers. 3. Compliance and Internal Controls Ensure compliance with state finance law, procurement requirements, and internal controls. Maintain documentation to support audit readiness and financial transparency. Assist with internal and external audits by preparing schedules and responding to inquiries. Apply knowledge of Governmental Accounting Standards Board and Commonwealth policies to daily operations. 4. Operational and Budget Support Prepare and send State Appropriation Spending plan templates and maintenance schedules to Divisions. Compile and review submitted spending plans, and discuss recommendations and revisions with Budget Director. Joint Ways and Means, Mid-year review, Year-end review, Trust Sweep Exercise o Collaborate with Division staff to collect and compile the information required to support accurate and timely responses to House and Senate budget analysts. o Prepare and submit compiled budget materials and supporting documentation to the Budget Director for review and approval. Capital Investment Plan, Capital Spending Plan, Cashflow and Capital Allotment o Work closely with the Fiscal Managers to obtain the required information o Send the compiled document to the Budget Director 5. Process Improvement Identify opportunities to improve Budget processes and efficiency. Develop or update procedures and job aids. PREFERRED QUALIFICATIONS: 1. Excellent oral and written communication skills. 2. Strong interpersonal skills. 3. Technically savvy with the ability to learn new programs and systems quickly. 4. Demonstrated attention to detail and a high degree of accuracy in performing financial and analytical work. 5. Knowledge of MMARS/MOSAIC and Commonwealth Information Warehouse. 6. Strong presentation skills, in-person and virtually, and the ability to prepare charts, presentations, and other visual aids. 7. Knowledge of Division of Housing Stabilization programs, policies, and systems is a plus. 8. At least intermediate proficiency utilizing Microsoft Word, Excel, PowerPoint, and Access. COMMENTS: Please upload resume and cover letter. This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed. Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division's Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range. Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis or in program administration or program management or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.* II. A Graduate degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for the required experience.* III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.* • Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.