City of Bellevue

Support victims and witnesses in non-domestic violence cases through administrative and clerical tasks, including scheduling, case updates, and court coordination. | High school diploma, 2+ years legal office experience, proficiency in Microsoft Office, Adobe Acrobat, and case management systems. | The Bellevue City Attorney’s Office is seeking a passionate and skilled Legal Office assistant to support the Prosecution Division, with a focus on direct assistance to crime victims and witnesses in non-domestic violence cases. The Prosecution Division prosecutes gross misdemeanors, simple misdemeanors, and civil infractions which occur within the city, as well as appeals. The successful candidate should be able to perform a variety of routine and complex clerical and administrative support work focused on providing information and assistance to non-domestic violence crime victims and witnesses. To be the successful candidate, you will need to demonstrate self-awareness, be effective in a variety of communication settings, and be able to work independently while managing a large variety of assignments with minimal direct supervision. You will need to be able to respond with the appropriate level of urgency to a diverse set of circumstances, take effective action with limited knowledge, and be a creative thinker and proactive in problem solving. You must be flexible, team and client-service focused, have great attention to detail, and have strong organizational skills. It is essential that you can work well with people at all levels with a high degree of professionalism, integrity, and discretion. If this sounds like you, and you meet the qualifications listed below, we would like to see your application! The City of Bellevue is a dynamic, international and multicultural, future-focused, diversity driven, high performing city. There are five core values that guide our actions and decision-making: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, and Innovation. We value all employees and their contributions. The city invests in its employees and encourages and rewards growth and development. We build on our commonalities and our differences. Bellevue is noted for its diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. • Be the primary point of contact for crime victims and witnesses in non-domestic violence cases. Interact directly with these victims and witnesses, via various methods including telephone calls and emails. • Provide accurate and reliable information to victims and witnesses regarding criminal filing decisions, case progress, court date scheduling, dispositions, and crime victims’ rights. • Schedule and arrange interviews of victims and witnesses by prosecutors and/or defense attorneys. • Schedule and arrange witness testimony at trials and motion hearings. Attend court as appropriate in a supportive role for victims and witnesses. • Collect and update information regarding restitution. File restitution paperwork with the court and schedule court hearings regarding restitution. • Work professionally and effectively with outside agencies such as the Bellevue Police Department and the King County District Court. • Respond to inquiries from employees, citizens, and others; making referrals to appropriate personnel when needed. • Engage in continuous learning by taking advantage of various training opportunities to hone current skill set while developing new skills and knowledge. • Perform general administrative duties and office tasks such as answering phones, calendaring, filing, and document tracking. • Provide back-up for other Prosecution administrative staff. • Perform other work as assigned. Supervision Received and Exercised • Works under moderate to general supervision. • No formal supervisory responsibilities. Education and Experience Requirements • Graduation from high school or a GED equivalent. • Four years of clerical/office work with a minimum of two years of it as legal office work. • Intermediate to advanced skills with technology. • Intermediate to advanced skills with Microsoft Office programs – Word, Excel, SharePoint, Outlook, and Access. • Intermediate to advanced skills with Adobe Acrobat Pro. • Experience working with case management systems/software preferred. Knowledge, Skills, and Abilities Requirements • Working knowledge of computers and case management programs. • Working knowledge of modern office practices and procedures. • Knowledge of legal terminology and legal format. • Working knowledge of the state court systems. • Ability to assemble data. • Ability to effectively meet and communicate with the public. • Ability to handle stressful situations. • Ability to handle a high-volume workload with fast turn-around times while maintaining a quality work product. Physical Demands • The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. • The employee may be required to push, pull, lift, and/or carry up to 20 pounds. • The noise level in the work environment is usually moderately quiet. This is a full-time, non-exempt, non-union position. Flexible/Hybrid Working: A hybrid work schedule is available for this position after an orientation period working in the office after hire. Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

Provide comprehensive administrative support to the City Attorney's Office, including document preparation, calendar management, and coordination of legal and legislative activities. | Strong organizational, communication, and multitasking skills, proficiency in Microsoft Office and SharePoint, and relevant experience in office support or legal administration. | Are you motivated by challenging work and being part of a high-performing legal team? Are you resourceful, adaptable, and effective in variety of communication settings? Do you demonstrate self-awareness and sound judgement? Do you embrace and act on feedback? Do you understand the need for procedure but are not shy about identifying new ways of operating? Do you actively pay attention to small details and appreciate working in a team setting? If so, the Bellevue City Attorney’s Office is the place to be. We are looking for an attentive, analytical and self-directed Sr. Administrative Assistant. At the City of Bellevue you'll be part of a team committed to providing exceptional public service, upholding the public interest and being part of the community vision. The City of Bellevue is a dynamic, international, and multicultural, future-focused, diversity driven, high performing City. The City invests in its employees and encourages and rewards employee growth and development. Bellevue welcomes the world - our diversity is our strength. It's what makes the City of Bellevue an exciting place to work, live and explore. The responsibilities of this Sr. Administrative Assistant include: • Provide administrative support to the City Attorney, Deputy City Attorney and the Office including: scheduling and maintaining calendars, drafting and editing documents, preparing correspondence and presentations, maintaining an organized filing system, and serving as a liaison with other departments • Learn, support and provide back up to the Office Manager • Learn, support and provide back up to Legal Secretaries • Responsible for communications (receiving requests and coordinating responses) for the City Attorney inbox, and with the City Manager and Council Office • Lead the production of the City Council Agenda Packet materials for the Office, which includes preparing initial drafts of legislations, tracking the status of agenda items, and communicating with Council Office and City Clerk’s Office staff as needed • Point person for contracts and amendments, including creating and tracking expenditures of these contracts • Develop and maintain the City Attorney’s Office SharePoint Intranet and Internet site • Assist, create and manage reports, such for KPI (key performance indicators), accountability measures, use data of programs/tools as needed • Assist with the City Attorney’s Office leadership team in budget proposal writing, coordination and tracking • Perform other duties and work on special projects as assigned To be a successful candidate, you must demonstrate self-awareness, be effective in a variety of communication settings, and be able to work independently while managing a large variety of assignments. You must be able to respond with the appropriate level of urgency to a diverse set of circumstances and take effective action. You must be a creative thinker and proactive in problem solving. You must have great attention to detail and have strong organizational skills. It is also essential that you can work well and communicate effectively with people at all levels of the organization with a high degree of professionalism, integrity, and discretion. Supervision • Receives moderate supervision. Supervisor generally indicates what is to be done and provides instruction only for new, difficult, or unusual assignments. • No formal supervisory responsibilities, however, may provide orientation and task instruction to new office and clerical staff. Qualifications • Strong written and oral communication skills. • Exceptional organizational and detail-oriented skills. • Strong time management skills. • Ability to multi-task, prioritize work, balance competing demands with frequent interruptions and meet established deadlines. • Proficient with Microsoft Word; Outlook; PowerPoint, Excel, SharePoint. Experience with case management system Prolaw preferred. • Strong interpersonal skills, including ability to maintain confidentiality and to work with people in a sensitive and courteous manner. • Ability to work as a team player as well as independently with minimal supervision. Education and Experience: • Four-year college degree with major coursework in a discipline related to the duties of the position. • Four years of progressively responsible related office support or legal secretarial work is preferred. • Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. • Vision abilities required by this job include close vision and the ability to adjust focus. • The employee may be required to push, pull, lift, and/or carry up to 20 pounds. • The noise level in the work environment is usually moderately quiet. Flexible/Hybrid Working: A hybrid work schedule is available for this position after an orientation period working in the office after hire. Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.