Beacon Hill Staffing Group

Plan and execute meetings and events by managing vendors, logistics, budgets, and internal coordination. | 3-5 years meeting planning experience with vendor negotiation and event contracting skills. | We are seeking an experienced Meeting and Event Planner to support the planning and execution of both virtual and in‑person meetings and events. This role is ideal for a detail‑oriented, highly organized meetings professional who is comfortable managing multiple events simultaneously, coordinating with vendors and internal stakeholders, and handling the operational details required to deliver successful events. Job Responsibilities: • Manage the RFP process for assigned meetings and events, including sourcing venues and vendors, reviewing proposals, and negotiating contracts in accordance with organizational policies • Serve as the primary liaison with hotels, venues, vendors, and contractors • Build and maintain strong relationships with suppliers, including hotels, AV providers, and convention bureaus • Coordinate site inspections and oversee event logistics, including shipments and onsite setup • Manage housing processes, including rooming lists, pickup and tracking reports, and housing audits • Partner with internal departments to ensure alignment and seamless execution of events • Assist with budget tracking, expense management, and financial reconciliation • Support the creation and maintenance of standard operating procedures (SOPs) • Provide onsite event management and support as needed • Perform additional duties as assigned to support the meetings and events team Requirements: • 3-5 years of meeting planning experience supporting both virtual and in‑person events • Experience managing RFPs, vendor negotiations, and event contracting • Association or non‑profit meeting planning experience strongly preferred • Proficiency with MS Office; experience with Personify preferred • Strong project management, organizational, and communication skills • Ability to manage multiple priorities in a fast‑paced environment • Willingness to travel occasionally and work extended hours during peak event periods Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)