Aetna Building Solutions

Support accounts payable and finance teams, manage fleet and fuel card programs, coordinate vendor services, and maintain operational documentation. | 2-4 years of accounting support or office administration experience, proficiency in Microsoft Office, strong organizational and communication skills. | Full-Time | Maywood, IL About The Role Aetna Building Solutions is seeking a highly organized and detail-oriented Accounting & Operations Coordinator to support key operational and financial programs across our organization. This role plays a critical part in Accounts Payable and finance team support, managing fleet operations, fuel card programs, vendor services, and operational expense tracking. If you thrive in a fast-paced environment, enjoy coordinating across teams, and have a strong eye for detail, this is a great opportunity to contribute to a growing organization. What You’ll Do Accounting Support • Provide support for Accounts Payable and finance team • Assist with invoice entry, vendor inquiries, and payment coordination • Review invoices for accuracy and resolve billing discrepancies • Support documentation organization for accounting and audits Financial Operations & Program Administration • Manage the Enterprise Fleet Management program, including vehicle ordering, replacements, and coordination with internal teams • Maintain fleet tracking systems, including leases, assignments, and lifecycle data • Track vehicle deliveries and coordinate onboarding of new vehicles • Monitor and analyze fleet-related expenses and usage • Maintain organized records for leases, agreements, and related documentation Fuel Card & Expense Program Administration • Administer the WEX fuel card program (issuance, cancellation, replacement) • Maintain accurate card assignment records by driver and vehicle • Monitor transactions and investigate discrepancies or unusual activity • Support expense reporting processes and assist employees as needed Vehicle & Insurance Administration • Track company vehicle accidents and incidents • Maintain documentation and coordinate insurance claims • Monitor claim status and ensure accurate recordkeeping for audits and reporting Vendor & Facilities Coordination • Serve as the primary point of contact for facility and service vendors • Coordinate services such as janitorial, landscaping and snow removal. • Maintain vendor schedules, agreements, and contact lists • Resolve service issues and ensure consistent coverage across locations • Assist with vendor evaluations, quotes, and transitions Operational Oversight & Coordination • Maintain tracking logs, spreadsheets, and operational documentation • Ensure accuracy and organization of all tracking systems • Track and follow up on open issues to ensure timely resolution • Support onboarding and offboarding related to fleet, fuel, and vendor services What You Bring • Strong organizational skills with the ability to manage multiple priorities • High attention to detail and accuracy • Effective communication and coordination skills • Basic understanding of accounting processes (invoices, payments, expense tracking) • Proficiency in Microsoft Office, especially Excel • Problem-solving mindset with strong follow-through • Reliable, accountable, and proactive approach to work Qualifications • High school diploma or equivalent • Associate’s or bachelor’s degree in accounting, business or related field (preferred) • 2–4 years of experience in accounting support, accounts payable, office administration, or vendor coordination • Experience working in an office environment with financial or operational processes Why Join Aetna Building Solutions? At Aetna Building Solutions, you’ll be part of a collaborative team that values organization, accountability, and operational excellence. This role offers the opportunity to work cross-functionally and make a meaningful impact on day-to-day operations across the company. Aetna Building Solutions offers a competitive compensation package and comprehensive benefits, including: • Major Medical, Dental, Vision, Life Insurance • 401(k) and Profit Sharing Compensation for this role is based on skills and experience, starting at $52,000/year. Apply Today Interested candidates are encouraged to apply by submitting their resume through our website: https://www.aetnaplywood.com/aetna-careers/

Manage inbound and outbound sales calls, build and maintain customer relationships, provide quotes, collaborate with sales teams, and maintain CRM data. | Bachelor's degree or equivalent, 1+ year inside sales or customer service experience, strong communication and organizational skills. | Build Relationships. Build Solutions. Build Your Career at Aetna. Inside Sales Representative Full-time | Maywood, IL (Corporate Office) At Aetna Building Solutions, relationships are everything. For nearly 90 years, we’ve built trust with fabricators, contractors, and specifiers across the Midwest by living out what we call the Aetna Wayz—collaboration, dependability, and a relentless focus on helping our customers succeed. With 135 employees and 5 strategically located warehouses, we are one of the region’s leading distributors of surfaces, composites, plywood, hardwood, and hardware. Now, we’re looking for an Inside Sales Representative who shares our belief that being a “relationship company” is more than a slogan—it’s how we work. What You’ll Do As an Inside Sales Representative, you’ll be the voice of Aetna to our customers. You’ll: • Build and strengthen customer relationships by listening, problem-solving, and delivering value every day. • Partner with our outside sales team and product managers to ensure customer needs are met seamlessly. • Drive sales results by managing inbound and outbound calls, providing quotes, and following up on opportunities. • Develop expertise in Aetna’s products and applications so you can be a trusted resource. • Keep customer and sales activity up to date in our CRM to ensure smooth collaboration across the team. What Makes You a Great Fit You’ll thrive here if you are: • Relationship-focused – You genuinely enjoy connecting with people and building trust. • Team-oriented – You know sales is a team sport and succeed by collaborating with colleagues. • Results-driven – You’re motivated by goals and take ownership of your numbers. • Organized & tech-comfortable – You can manage details and adapt to new tools quickly. Required Background • Bachelor’s degree in Business Administration (or equivalent experience). • 1+ year of inside sales or customer service experience. • Strong verbal and written communication skills. • Solid organizational skills with the ability to handle multiple priorities. Why You’ll Love Working at Aetna At Aetna, you’re not just taking a sales job—you’re joining a company that: • Puts relationships first—with customers and with each other. • Believes in stability with growth, offering a long-term home for your career. • Fosters a culture of teamwork, trust, and accountability. • Offers a competitive compensation package and comprehensive benefits, including: • Major Medical, Dental, Vision, Life Insurance • 401(k) and Profit Sharing Ready to bring your energy, drive, and relationship-building skills to Aetna? Send us your resume—we’d love to talk.