Aston Carter

Compensation

Full Description

Job Title: Executive Assistant Job Description We are seeking a dedicated and organized Executive Assistant to support one of our faculty members. The ideal candidate will manage executive calendars, facilitate communication, provide project support, and perform various administrative tasks to ensure smooth operations. Responsibilities Manage complex executive calendars, including scheduling meetings across multiple time zones. Anticipate and resolve scheduling conflicts proactively. Coordinate meeting logistics, including agendas, materials, and follow-ups. Monitor and manage executive inboxes, prioritizing and responding to correspondence appropriately. Draft, proofread, and edit emails and other communications on behalf of the executive. Ensure timely responses and effective communication with internal and external stakeholders. Provide project management support by tracking action items, deadlines, and deliverables. Assist with planning, coordinating, and executing key initiatives. Prepare status updates and ensure follow-through on assigned projects. Build, edit, and format slide decks and executive-level presentations. Prepare reports, briefs, and other documents as needed. Ensure materials are accurate, polished, and aligned with executive expectations. Coordinate travel arrangements, expenses, and itineraries when applicable. Support meeting preparation, including note-taking and action-item tracking. Perform additional administrative and operational duties as required. Essential Skills 3+ years of Executive Assistant experience Advanced skills in calendar management High attention to detail Proactive Intermediate user of Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word Excellent communication skills, both written and verbal Experience with project management software Work Environment This role requires in-office presence once per month when the faculty member travels to STL. The position involves a 40-hour work week with a start time between 7am and 8am. Job Type & Location This is a Contract to Hire position based out of Saint Louis, MO. Pay and Benefits The pay range for this position is $25.47 - $32.48/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Saint Louis,MO. Application Deadline This position is anticipated to close on Mar 11, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.