Aston Carter

Compensation

Full Description

About the Role We are seeking a proactive and highly organized Executive Business Administrator (EBA) to provide high-level operational, calendar, and logistics support for senior leaders. In this role, you will ensure smooth day‑to‑day execution across leadership activities by managing complex schedules, coordinating meetings and events, organizing travel, processing expenses, and driving team operations. The ideal candidate is a problem‑solver who anticipates needs, communicates with clarity, builds strong relationships across teams, and enables leaders to operate at maximum impact. If you thrive in dynamic, fast‑paced environments and excel at keeping operations running seamlessly, this role is an excellent fit. Key Responsibilities • Provide a wide range of complex administrative support to senior leaders and cross‑functional teams, including coordinating with external business partners. • Manage complex executive calendars, including prioritizing meetings, resolving conflicts, and planning ahead for important milestones. • Coordinate travel logistics, prepare itineraries, and process business expenses accurately and promptly. • Support and plan meetings, events, team activities, and departmental operations. • Manage purchasing and procurement for technology, office supplies, reference materials, and vendor services. • Serve as the primary office and department contact, ensuring smooth operations across facilities and personnel logistics. • Handle confidential information with professionalism and judgment. • Take ownership of special projects as assigned by leadership. Required Skills & Experience • 3+ years of administrative, business support, or operations experience in fast‑paced, matrixed environments. • 3+ years supporting leaders with complex calendar management in Outlook. • 3+ years coordinating events, meetings, and logistics. • Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote, SharePoint). Work Environment & Expectations • Hybrid role based in Redmond, WA (Building 111). • Onsite presence is required 3-5 days per week; candidate must be comfortable being onsite frequently. • Standard 40‑hour workweek; no overtime expected. • Strong potential for 18‑month extension, subject to performance and business needs. Why This Role? • High visibility supporting leaders in a major, fast‑moving organization. • Opportunity to shape team operations and improve business processes. • A dynamic role with a balance of executive support, project ownership, and operational leadership. • Work at the center of team coordination, communication, and execution - your impact is immediate and meaningful. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Redmond,WA. Application Deadline This position is anticipated to close on Feb 13, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.