ASK Consulting

Compensation

Full Description

Description Executive Assistant Position Summary We are seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to executives. This role requires exceptional communication, calendar management, travel coordination, and organizational skills while serving as a key point of contact for internal and external stakeholders. Key Responsibilities • Provide professional telephone coverage and manage urgent calls with sound judgment. • Manage executive calendars, schedule and coordinate meetings, conference calls, and resolve scheduling conflicts. • Coordinate large group meetings, including room reservations, meeting logistics, confirmation emails, and distribution of meeting materials. • Arrange domestic and international business travel, coordinate itineraries, and process expense reimbursements. • Serve as a liaison between executives, clients, and executive assistants. • Maintain executive files, correspondence, and confidential documents. • Navigate internal resources and coordinate with various departments on behalf of executives. • Open, sort, prioritize, and distribute mail; arrange courier and overnight delivery services. • Provide backup administrative support for colleagues during absences. • Manage office administrative tasks, including copying, supply inventory, and maintaining organized executive workspaces. • Support onboarding activities for new hires, including workspace setup and coordinating system access. Required Qualifications • Strong administrative or executive support experience. • Excellent verbal and written communication skills. • Strong organizational and time management abilities. • Experience managing complex calendars and scheduling. • Ability to prioritize multiple tasks in a fast-paced environment. • Professional demeanor with strong interpersonal skills. • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Preferred Qualifications • Experience supporting senior executives in a corporate environment. • Experience coordinating travel arrangements and expense reporting. • Previous onboarding or office administration experience.