Art of Dermatology

Compensation

Full Description

Overview As an Operations Assistant, you will be the organized, energetic backbone of our team—helping ensure that both practices run efficiently and seamlessly. This role is ideal for someone who thrives in a dynamic, fast-paced environment and takes pride in creating order and structure behind the scenes. You will play a key role in supporting leadership, coordinating day-to-day operations, and maintaining the professional excellence our clients expect. If you’re proactive, detail-oriented, and passionate about contributing to a high-performing team, we’d love to hear from you! What You’ll Do • Provide comprehensive administrative support to management and clinical teams across both Art of Dermatology and Mosaic Luxury Medical Spa. • Manage schedules and calendars with precision, prioritizing appointments, meetings, and commitments to ensure smooth daily flow. • Coordinate events, meetings, and team activities, handling all logistics—venue, materials, catering, and communication. • Maintain accurate records and perform bookkeeping duties, including invoice processing, expense tracking, and QuickBooks entries. • Support office operations by managing supplies, organizing documents, and keeping both clinic and administrative spaces orderly and efficient. • Demonstrate exceptional customer service and phone etiquette when handling multi-line phone systems, greeting clients, or managing inquiries. • Assist with project coordination, including tracking timelines, deliverables, and inter-departmental communications. • Review, proofread, and transcribe documents to ensure all communications and reports are polished and professional. • Collaborate with management to enhance operational workflows and contribute to a positive, organized work environment. Qualifications • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. • Experience managing calendars and communications through Microsoft Outlook or similar tools. • Familiarity with QuickBooks for bookkeeping and DocuSign for electronic document management. • Previous experience in healthcare administration, clerical support, or personal assistant roles is a plus. • Proven experience in administrative support or operations coordination, ideally within a professional office, medical, or spa environment. • Strong organizational and multitasking skills, with excellent attention to detail. • Ability to handle sensitive information with discretion and professionalism. Job Type: Full-time Pay: $22.00 - $26.00 per hour Expected hours: 40 per week Benefits: • 401(k) • Dental insurance • Employee discount • Health insurance • Paid time off • Professional development assistance • Vision insurance Work Location: In person