ARL Incorporated

Compensation

Full Description

Job Summary The Administrative Support Specialist will provide a variety of administrative support functions to the division’s contracting activity. Essential Functions • Facilitate taskings and correspondence through the Department’s Executive Secretariat process • Ensures that the office reviews and responds to requests timely and effectively • Facilitates timely and effective receipt, coordination, and submission of briefing materials through various IT platforms • Support office managers in the administration of the office through the execution of a variety of administrative tasks and responsibilities • Records management • Contracts management • Development of Standard Operating Procedures (SOPs) • Maintenance of share drives • Facilitation of onboarding and offboarding personnel • Management of external phone lines by answering calls and redirecting inquiries as needed • Process visitor requests • Update internal and external websites • Coordinate logistics for in-person and virtual meetings and engagements • Maintenance of external distribution list • Creation and distribution of external newsletters and bulletins • Mainlining managers’ calendars by • Creating, reviewing and revising meeting arrangements • Keeping calendars clear of old or outdated invitations/meetings • Ensuring that managers are kept updated on the day’s itinerary • Creating and providing a daily briefing book for office managers in desired format(s), (e.g., electronic, hard copy, etc.) • Other duties as assigned Job Specifications Education: Bachelors degree with 5 years experience; 10 years experience in lieu of degree Experience: • Proficiency in Microsoft Teams, Office Suite and Power Bi preferable • Must be detail-oriented and have strong organizational skills • *Must be able to secure DHS Suitability Clearance**