AppTad Inc.

Compensation

Full Description

Job Overview We are seeking a dedicated and organized Office Assistant to join our dynamic team. This role is essential in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will possess strong computer literacy, excellent organizational skills, and a proactive attitude to ensure the office runs efficiently. This paid position offers an opportunity to develop versatile skills in office management, clerical support, and customer support within a professional environment. Responsibilities • Greet visitors and manage front desk operations with professionalism and courtesy • Answer multi-line phone systems promptly and direct calls appropriately • Handle incoming and outgoing correspondence, including emails, mail, and packages • Maintain accurate filing systems both physically and digitally, ensuring documents are organized and accessible • Perform data entry tasks with high accuracy using Microsoft Office Suite and Google Workspace applications • Manage calendar appointments, schedule meetings, and coordinate events efficiently • Support bookkeeping activities using QuickBooks or similar accounting software • Assist with proofing documents for accuracy and clarity before distribution • Provide exceptional customer service by addressing inquiries via phone or in person with professionalism • Support administrative tasks such as photocopying, scanning, and organizing office supplies • Maintain a clean, organized reception area that reflects a welcoming environment • Support personal assistant duties as needed, including travel arrangements or document preparation • Manage office supplies inventory and place orders to ensure smooth daily operations • Collaborate with team members to improve office procedures and workflows Requirements • Proven experience in an office environment, including clerical or administrative roles • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools • Familiarity with QuickBooks or other bookkeeping software is highly desirable • Excellent organizational skills with keen attention to detail • Ability to handle multi-line phone systems with professional phone etiquette • Bilingual abilities are preferred to serve diverse clientele effectively • Prior experience as a receptionist, medical receptionist, dental receptionist, or personal assistant is advantageous • Strong typing skills with high accuracy; familiarity with data entry processes • Exceptional customer service skills with a friendly yet professional demeanor • Ability to manage time effectively and prioritize tasks efficiently • Knowledge of office management practices and general clerical procedures • Basic proofreading skills for document review and editing This position offers an engaging work environment where your organizational talents will directly contribute to the success of our team. We welcome candidates who are eager to grow their administrative expertise while supporting our mission of delivering outstanding service. Job Type: Full-time Pay: $23.83 - $28.69 per hour Work Location: In person