AppleOne

Compensation

Full Description

We are seeking a proactive and highly organized Administrative Assistant (Level 2) to provide mid-level administrative and operational support. This role requires strong multitasking abilities, excellent communication skills, and the confidence to work independently while supporting leadership and cross-functional teams. A Level 2 Admin is expected to handle more complex tasks than an entry-level assistant, including project coordination, document management, and process improvement. Key Responsibilities Provide mid-level administrative support to managers and internal teams Coordinate schedules, meetings, and calendars, including virtual and in-person logistics Prepare, edit, and maintain professional documents, reports, and presentations Manage incoming communications (email, phone, mail) and route information appropriately Assist with project tracking, task follow-ups, and deadline monitoring Maintain organized digital and physical filing systems Support onboarding tasks for new employees (forms, access setup, scheduling) Handle purchasing, vendor coordination, and basic procurement tasks Compile data and prepare summaries or status updates for leadership Assist with office operations, supply management, and workflow improvements Maintain confidentiality and handle sensitive information with discretion Required Qualifications 2–4 years of experience in an administrative support or office coordination role Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent written and verbal communication skills Strong organizational skills with the ability to prioritize multiple tasks Experience coordinating schedules, meetings, and administrative workflows Ability to work independently and anticipate needs High level of professionalism and attention to detail Preferred Qualifications Experience supporting managers or cross-functional teams Familiarity with project management tools (Asana, Trello, Monday.com, etc.) Experience with data entry, reporting, or light bookkeeping Knowledge of HR onboarding processes Associate degree in Business Administration or related field Ideal Candidate Traits Reliable, resourceful, and proactive Comfortable handling mid-level administrative complexity Strong problem-solver with a positive, professional demeanor Able to maintain confidentiality and manage sensitive information Please submit your resume! This is 100% onsite and there is no options for remote of hybird- please only apply if you are local and can be onsite Mon-Fri! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.