Apex Systems

Compensation

Full Description

Job#: 2089048 Job Description: Fully onsite Monday-Friday in Portland, OR 97217 12 month contract Purpose & Overall Relevance for the Organization: Provide a high level of administrative and operational support to VP Brand Marketing Communications, VP DTC Marketing and VP Sports Marketing as well as their teams to ensure efficient management and running of the function on a day-to-day level. Key Responsibilities: ADMINISTRATIVE: Be the face of the VPs to the broader employee base managing meetings, prioritizing their time, ensuring they are aware of any abrupt changes, upcoming deadlines, and when actions or decisions are needed from them Manage calendars (set meeting cadence around recurring and ad hoc meetings, manage calendar requests, manage ability of senior leader to have time to work and time to meet) Become familiar with leaders' priorities and KPIs to fully understand which meetings are urgent and of high importance Ensure leaders are aware of and prepared for upcoming initiatives by staying on top of deadlines and planning ahead (ex. Performance Standard Reviews, TLU, Calibration) Coordinate and execute all travel arrangements and expense reports Support SVP EA on larger team meetings and events Manage distribution lists and communication groups OPERATIONAL: Partner with SVP EA on meeting support (if athletes, sports teams or agencies are visiting, do we have rooms, product, food, transport etc.) Support scheduling broader meeting cadence at direction of the VPs (how often do full teams need to meet, agendas, materials needed) Provide ad hoc support to Brand Experience team for key internal events Order office supplies for Gold 3 employees Help with IT issues, ordering of supplies, coordination with facilities or other EAs Understand and provide information about standards and processes for new team members (e.g. T&E guideline) Key Relationships: EA staff for Leadership Team Head Office / Project Management Brand Experience Team Knowledge, Skills and Abilities: Excellent knowledge of Microsoft Office Strong communication skills High level of service orientation in dealing with internal and external stakeholders/customers Good organizational skills Project management experience preferred Excellent SAP/Concur knowledge preferred Excellent PC software skills Requisite Education and Experience / Minimum Qualifications: At least 2 to 4 years of experience supporting senior leaders Experienced in job and fully qualified/trained Combined theoretical and practical knowledge incl. company policies and practices EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or . Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.