Animal Humane Society

Compensation

Full Description

The Animal Humane Society is looking for an experienced payroll and human resources professional to join our team as the Payroll & Total Rewards Specialist. This role is responsible for payroll processing and the administration of all total rewards programs. This position’s key responsibilities include bi-weekly payroll processing, reconciliations, monthly reporting and analysis, leave of absence administration, and maintaining total rewards enrollments/terminations. This role requires a strong understanding of payroll regulations, total rewards timelines and leave of absence and disability laws. Salary: $65,000-75,000 annually Schedule/Location: Full Time, Monday - Friday during operational hours Location: This is a hybrid position based out of our Golden Valley. This role is required to be on-site a minimum of 2x per week. Must live in or have easy access to the Minneapolis/St. Paul area. Essential Functions Payroll Processing: Process timely and accurate biweekly payrolls by managing payroll data including new hires, terminations, and pay/benefit changes, reviewing timecards, and calculating wages. Process supplemental and off-cycle payrolls such as bonuses, corrections, and separations. Maintain current documented procedures for payroll activities. Maintain and update employee records, including tax information and other payroll-related data. Monitor payroll inbox, respond to inquiries and resolve issues related to timecards and payroll. Ensure compliance with federal, state, and local payroll laws and regulations, including taxes and withholdings. Manage 401(k) activities and interact with 401(k) provider to ensure proper handling of employee payroll contributions, loan repayments, and contribution changes. Recommend and implement efficiencies to improve payroll processing and employee satisfaction. Identify and implement process modifications based on changes in rules, regulations, and emerging issues and trends. Research and assist in reconciling vendor statements. Support internal and external audits and preparation of work papers. Total Rewards Administration: Respond to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries. Ensure the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information. Perform audits of benefits-related data. Distribute all benefits enrollment materials and determine eligibility. Assist with the open enrollment process. Enroll employees with carriers and process life status changes. Assist employees regarding benefits claim issues and plan changes. Respond to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manage the annual catch-up contribution enrollment. Coordinate workers’ compensation claims with third-party administrator. Follow up on claims. Process and administer all leave-of-absence requests and disability paperwork, including but not limited to FMLA, PFML, Parental, disability, bereavement and unpaid. Effectively interpret and ensure compliance with FMLA and ADA implications as they relate to leaves of absences/disabilities. Administer COBRA. Administer the tuition reimbursement program. Provide necessary reports for allocation/billing charges. Communication and Organizational Culture: Communicate in a positive and professional manner with all internal and external stakeholders. Promote the values of diversity, equity, and inclusion (DEI) ensuring that Animal Humane Society is an inclusive and welcoming environment for all staff, volunteers and community members. Technology: Utilize HRIS software for payroll operations, accurate record keeping and generating reports. Maintain vendor portals for accurate benefit enrollment, record keeping, invoice tracking and payments and procuring necessary reports and data. Monitor AHS email and other messaging software. Other duties as assigned. Additional Information: Schedule and Attendance: Position is required to work onsite at least two days per week, and it is eligible to work remotely based upon agreement with the role’s manager. Regular, predictable attendance, punctuality, and availability to work during operational hours. Attend and participate in regular team meetings and 1:1 meetings with direct leader. May be required to work at a different site based on department needs. May be required to attend occasional off-site meetings and events. Engage in mission-related activities as appropriate. Work Environment: Primarily office-based with occasional exposure to animal shelter environments. Potential exposure to animal-related conditions such as scratches, bites, odors and noise. Exposure to zoonotic diseases and pests, such as fleas and ticks, in shelter settings. Experience: 2+ years of experience with payroll processing and accounting required. 2+ years of experience with benefits administration and/or HR generalist required. Associates degree in HR or related field, but experience and/or other training/certification, such as FPC or CPP, may be substituted for the education. Skills: Excellent communication, interpersonal skills and attention to detail skills. Strong understanding of federal and state payroll tax regulations. Strong knowledge of benefit leaves laws. Strong administrative and process management skills. Strong multi-tasking and problem-solving skills. Ability to act with integrity, professionalism, and confidentiality. Proficient with HRIS systems and/or payroll software. Proficient with computers, specifically a working knowledge of Microsoft products. Physical Demands: Prolonged sitting at a desk. Must be able to lift and carry up to 10 lbs. Emotional Demands: Must be comfortable with the emotional aspect of work in an animal shelter environment, including the use of humane euthanasia. Transportation: Reliable transportation required. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this role. Duties, responsibilities, and activities may change at any time with or without notice. About AHS Every year, Animal Humane Society provides direct care and services to help thousands of animals in need across Minnesota. As one of the nation's leading animal welfare organizations, AHS is transforming the way shelters care for animals and engage their communities. From innovative medical and behavior programs to investments in outreach and advocacy, we’re advancing animal welfare and creating a more humane world for animals everywhere. Why Work Here Make a difference in the lives of animals and people Join a team of coworkers who love animals as much as you do Work-life balance Unique animal adoption benefits and discounts on veterinary care and pet supplies Health insurance coverage for full time staff includes the following: medical, dental, vision, health savings account, flexible spending account for health care expenses and dependent care, voluntary accident insurance; critical illness insurance; hospital indemnity insurance; employee- paid supplemental life; employee-paid accidental death & dismemberment; and long term disability insurance. Employer-paid benefits for full time staff includes the following: basic life insurance, basic accidental death and dismemberment insurance, short-term disability. Support for student loans: we are a Public Service Loan Forgiveness qualified employer Mental Health and Counseling Support: all employees have access to our Employee Assistance Program with 3 free counseling sessions per year 401(K) for part-time and full-time staff Nine paid holidays for full-time staff Paid floating holidays for part-time and full-time staff (up to 4 days per year based on start date) Paid Time Off for part time and full time staff (amount is based on hours worked and FTE status) Paid parent leave for full-time staff Our Organizational Commitment to Diversity, Equity and Inclusion: As an organization dedicated to making the world a more humane and compassionate place for animals, we know that people are at the heart of all that we do. Animal Humane Society’s commitment to diversity, equity, and inclusivity is essential to our mission and shapes our culture, our work, and the services we provide. At AHS we embrace and honor the inherent dignity and diverse experiences of our team members, volunteers, board members, partners, clients, and visitors, regardless of race, ethnicity, religion, gender identity, sexual orientation, age, ability, or income. Working together to instill equity and inclusivity within our organization will allow us to better serve the people and animals of Minnesota, and ultimately have a positive impact on animals in our care.