Ancilla Technologies & Services, Inc.

Compensation

Full Description

Overview We are seeking a proactive and detail-oriented Medical Administrative Assistant to join our team. Responsibilities • Review emails daily with vendor to provide notification of applicant’s exam status. • Compile & update Excel spreadsheets with scheduled applicant medical exams, follow up exams, no-shows, medically qualified, disqualified & applicants who failed either polygraph exam or background. • Provide notification to the vendor when applicants failed polygraph or background, and medical exam appointment needed to be cancelled. • Communicate with applicants addressing questions/concerns. • Monitor deferred applicants on Excel spreadsheet. o Contact deferred applicants via email o Record dates of applicant’s follow-up appointments o Retrieve requested or missing documentation via email • Create & organize applicant exam & files. • • Request employees position description for review. • Prepare employee summary. • Circulate pertinent medical records to Legal for review and redaction. • Create and organize Medical Review Board (MRB) case folders. • Deliver Medical Review Board (MRB) folders to each board member prior to the meeting. • Manage Medical Review Board spreadsheet. • Provide Medical Review Board decisions to senior management for approval. • Create and organize Fitness for Duty case folders • Confirm security clearances status of employees with supervisors • Request employees position description for review • Email the employee’s supervisor informing them of the upcoming employee exams. • Liaison with point of contact to grant employee access to USSS Headquarters’ building. • Communicate with vendor to schedule and arrange psychological exams. • Manage Fitness for Duty spreadsheet. • Prepare and send memorandums for medical and fit for duty exams. Skills • Possess a minimum of 8 years’ experience working in medical administrative field, • BS degree is required for this position. Job Type: Full-time Pay: $50,084.59 - $60,316.92 per year Benefits: • 401(k) matching • AD&D insurance • Adoption assistance • Commuter assistance • Dental insurance • Disability insurance • Employee assistance program • Employee discount • Financial planning services • Flexible spending account • Free parking • Health insurance • Health savings account • Life insurance • On-site gym • Opportunities for advancement • Paid orientation • Paid time off • Parental leave • Referral program • Tuition reimbursement • Vision insurance • Wellness program Work Location: In person