American Hotel & Lodging Association

Compensation

Full Description

Position Summary: The Manager for Financial Operations will be responsible for overseeing the organization’s accounts payable and accounts receivable functions on a day-to-day basis. The Manager will also be responsible for other specific duties as detailed below. Responsibilities: Accounts Payable Duties: Serve as the gatekeeper of the online accounts payable processing system (BILL), routing all bills for proper approvals and coding daily Ensure recurring invoices are paid for all operations and HR Collect and maintain W9s for all new and existing vendors for the organization Review staff expense reimbursement submissions for compliance with organization policies and upload the approved submissions weekly for payment processing (Certify) Reconcile and enter the monthly credit card coding for the corporate credit card (American Express) Respond to any vendor or staff questions as needed on accounts payable status and process Review and track monthly credit card report submissions and follow-up on outstanding ones with staff members Accounts Receivable Duties: Apply cash receipts to open invoices for all payments received via the lockbox and through ACH/Wire daily in the organization’s online association management system (Nimble) Download and save copies of all lockbox documents and receipts from the bank website onto the organization’s drive for document retention. Respond to any customer questions as needed to facilitate payment processing to the organization. Manage submission of AR Invoices into customer procurement portals, working with Membership to ensure timely submission Prepare and send out customer invoices as needed Other Duties: Complete weekly cash position report for the organization Complete organization census reports as needed – approximately quarterly Work with outsourced accountants on monthly close documentation and review Assist with yearend audit and 990 requests as needed Assist with Budget Preparation and year end projections Other one-time finance related projects as requested by the SVP of Financial Operations Education and Experience: Bachelor’s in finance, accounting, or related field Minimum 3-5 years of recent experience working in AR/AP or an Accounting Role Proficiency in Microsoft Office Strong numerical aptitude and attention to detail Excellent communication skills both verbal and written Good time management and organizational skills Working knowledge of relevant legal regulations Able to prioritize and multitask effectively Skills and Attributes: Excellent project management skills with great attention to detail, and a strong work ethic Self-motivated and ability to thrive in a dynamic environment, while managing multiple projects simultaneously Advanced experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Sage Intacct (Accounting System) & BILL (Accounts Payable System) experience preferred Excellent customer service skills Other: Position is hybrid, three days in office located in Washington, DC Limited travel is required Target salary range for this position is between $70,000 - $80,000 annually AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.