American City Business Journals

Compensation

Full Description

Event-Related Roles: * Coordinate all event marketing * Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web. * Coordinator will work with both the Event Director and BDD to ensure marketing plan stays on track. * Coordinator will identify and build relationships with community partners for event exposure and marketing. * Build out online event registration pages * Create & update event registration pages using the company system. * Coordinator will work directly with the Event Director on this. * Ensure that all new sponsorships and event speakers are updated in real time. * Oversee program logistics: Sponsors, speakers, and honorees * Assist ED in regular communication with honorees * Assist in coordinating speaker logistics -- when needed * Complete event sponsorship schedule for all sponsors * Coordinate registering honorees, speakers, and sponsors for programs in a timely and accurate manner * Manage event collateral design with the BDD to ensure cohesive branding and onsite asset creation * Event Execution * Brainstorm with ED on overall event execution for each event * Manage day-of event registration * Assist in all aspects of event prep -- name badges, event signage, on-site publications, event décor, sponsor material, framed material, awards, step and repeat etc. * Assist with event load in, set-up, and load out * Participate in the long-term planning of events with Events Director * Assist in the strategic planning of Puget Sound Business Journal Events, including new events and improving existing events * Assist in the overall design and theme implementation of events * Office work * Maintain shared filing of all event trackers, communications, and planning documents with Events Director * Produce individual event recaps to clients Gold and above level * Produce general recap of event for other sponsor levels * Administrative assistance * Assist in proofing of event materials * Assist the Events Director as instructed with planning and logistics as necessary * Update sponsor, honoree, and speaker's trackers regularly * Assist in collection of materials for programs   Administrative/Operations Assistance: * EO will work with Publisher to manage office vendor relationships including agreements, payments, and subscriptions. * EO will work with Event Director and Publisher to manage industry, civic & business organization trade agreements & deliverables. * Assist with ordering office supplies, snacks, apparel, year-end awards, gifts. * Check mail for office. * Send any checks received to lockbox. * Coordinate office outings and staff lunches. * General building and office management.   Communication and Teamwork: * Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments. * Share organizational tools and plans for keeping on schedule * Like all other staff members, the Event and Marketing Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.   Professional Development: The Event and Marketing Coordinator should participate in all training offered by ACBJ and the PSBJ when applicable.   Other: The Event and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director.   Qualifications Education: High School diploma -- 2-year college degree or equivalent experience preferred. Experience: 1-3 years event experience preferred Specific Skills: * Proficient with MS Office products (Excel, PowerPoint, Word, etc.) * Ability to used Web Based communication tools required (Teams, Zoom, Webex, etc.)