A.I.M. & Associates, Inc.

Compensation

Full Description

A.I.M. & Associates is committed to empowering high-functioning intellectually disabled adults through life skills training programs. Serving the Sacramento, Placer, Nevada, Yuba, Sutter, Yolo, and Yuba counties, we strive to make a meaningful impact on our clients' lives. We are currently seeking a dedicated Administrative Assistant to join our dynamic team in Auburn. As an Administrative Assistant, you will support our mission by performing a wide range of administrative tasks. You will work closely with various departments to ensure smooth and efficient operations that facilitate the development of our clients. Key Responsibilities: • Scheduling & Communication: Track and communicate meeting dates, due dates, and scheduled events. Prepare and distribute monthly calendars for client activities and Instructor schedules. • Hiring: Support the Human Resources department by conducting the first level of screening for applicants and scheduling interviews as needed. • Documentation & Record Keeping: Scan forms, maintain an electronic filing system for company, employee, and client records. • Administrative Support: Process Purchase Orders (POs), maintain spreadsheets, and assist in managing program supplies and spending funds. Organizes and maintains our main office location on an ongoing basis. • Onboarding & Offboarding: Assist with employees onboarding and offboarding by preparing for new hire orientation and distributing supplies. Upon employee offboarding, assistance with organizing returned materials. • Coordination: Support the planning and execution of large functions, including scheduling, marketing, and activity planning. • Field Support: Provide coverage for Specialists in the field as needed. Job Requirements: • Experience & Skills: Proficient in MS Office (Word, Excel, PowerPoint), Zoom, and social media platforms. Excellent organizational, problem-solving, and analytical skills. • Personal Attributes: Strong attention to detail, self-motivated, and able to work effectively with a multidisciplinary team. Excellent written and oral communication skills. • Additional Qualities: Ability to multitask, manage priorities, and maintain punctuality and excellent attendance. Benefits: • Health insurance: Medical, dental, and vision coverage. • 401(k): Retirement plan with matching contributions • Paid Time Off: Generous paid leave for vacation, personal time, and sick days • Mileage Reimbursement: Compensation for travel related to job duties • Referral program Schedule: • Day Shift: Monday to Friday • Expected Hours: 8am to 5pm Work Location: In-person at our Auburn office. If you are passionate about making a difference and have the skills and qualifications we seek, we encourage you to apply. Join us in helping individuals achieve their full potential! A.I.M. & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time Pay: $22.00 - $24.00 per hour Expected hours: 40 per week Benefits: • 401(k) • Dental insurance • Health insurance • Paid time off • Vision insurance Experience: • Administrative: 3 years (Required) Ability to Commute: • Auburn, CA 95603 (Required) Work Location: In person