AI Digital

Compensation

Full Description

• Plan and execute 27-30 internal off-sites and activations annually, ranging from small team gatherings to large leadership events • Research, evaluate, and contract vendors, venues, and activity providers for team-building experiences and event programming • Negotiate hotel contracts, including room blocks, catering, meeting spaces, and event logistics • Organize and coordinate transportation and transfers, including airport pickups, group transportation, and travel logistics • Manage communication and coordination between Admin, Marketing, People Partners, and leadership teams involved in each event • Oversee event timelines, logistics plans, and execution checklists to ensure smooth delivery • Manage and optimize budgets for events, activities, travel logistics, and vendor services • Identify creative team-building activities and experiences aligned with AI Digital’s culture and brand • Handle unexpected operational issues and last-minute changes during events (travel disruptions, schedule changes, vendor issues, etc.) • Maintain vendor databases, event documentation, and planning templates for future events • 3–6 years of experience in event management, corporate events, activations, or hospitality operations • Proven experience in planning and executing multi-location corporate events or off-sites. • Strong vendor sourcing and negotiation skills • Experience managing event budgets and financial tracking • Exceptional organizational and project management skills • Ability to coordinate across multiple teams and stakeholders simultaneously • Fluent English (C2) and Russian (C2) with strong written and verbal communication skills • Ability to remain calm under pressure and solve operational issues quickly