Agile Fuel

Compensation

Full Description

Location: Latin America, Philippines Working Hours: 7:00 AM – 3:00 PM Florida time (EST) or 9:00 AM – 5:00 PM Florida time (EST) We are looking for a detail-oriented and highly organized Junior Administrative Assistant to support daily operational and administrative processes for a HVAC company based in Florida. This is an excellent opportunity for an early-career professional looking to grow within a project-driven environment while working with an international team. You will support project coordination, reporting, supplier interactions, procurement-related processes, and documentation management to ensure smooth day-to-day operations. Responsibilities • Register and manage company participation on tender and procurement platforms; • Support preparation and submission of documentation for tender participation; • Prepare and track mileage reimbursement reports; • Open and manage supplier credit accounts; • Prepare reports related to tools and equipment usage; • Place and track equipment and supply orders; • Assist in maintaining accurate office and project documentation; • Coordinate with vendors and internal team members; • Support day-to-day administrative coordination as needed. Requirements • 1–2 years of relevant experience (administrative support, project coordination, procurement, or similar); • Fluent English (written and spoken); • Strong attention to detail and high level of accuracy; • Analytical mindset with ability to work with reports and documentation; • Quick learner who can adapt to new systems and processes; • Strong communication skills; • Proficiency in document management and digital tools (e.g., Google Workspace, Excel, Trello, ChatGPT etc.); • Comfortable working US business hours. Bonus points for We offer excellent benefits, including but not limited to • Stable full-time remote contract. • Opportunity to work with a US-based team; • Clear responsibilities and stable workflows; • Exposure to project management and procurement processes; • Opportunity to grow within a structured and supportive environment.