AFRICAN AMERICAN MUSEUM IN PHILA

Compensation

Full Description

Benefits: • Health insurance • Paid time off • Vision insurance • 401(k) • 401(k) matching • Competitive salary • Dental insurance POSITION SUMMARY The Senior Staff Accountant leads and oversees the management of the organization’s General Ledger accounts and business transactions, applying Generally Accepted Accounting Principles (GAAP) with a high level of analytical judgment and review. This position serves as a supervisory role responsible for reviewing and guiding the work of the Staff Accountant and partners closely with the Vice President of Finance on monthly, year-end, and audit-related activities. The Senior Staff Accountant reports to the Vice President of Finance. PRINCIPAL DUTIES AND RESPONSIBILITIES • Oversee and coordinate the day-to-day, monthly, and year-end operations of the Finance department accounting functions • Review, approve, and provide guidance on work prepared by the Staff Accountant to ensure accuracy, completeness, and compliance with GAAP • Maintain and review the Fixed Asset and associated depreciation schedules; prepare and approve General Journal entries related to asset activity • Lead the preparation and filing of 1099 reports, reviewing supporting documentation prepared by accounting staff • Serve as the primary accounting liaison by attending departmental meetings and advising leadership on funding, expense trends, and budget-to-actual variances • Oversee petty cash and expense reporting processes, ensuring adherence to internal controls and policies ACCOUNTS PAYABLE & GENERAL LEDGER OVERSIGHT • Supervise and review invoice coding, expense reports, and check requests prepared by the Staff Accountant • Ensure proper account classification by reviewing expense allocations across accounts and departments • Oversee vendor payment processes, including verification of documentation, resolution of discrepancies, and compliance with payment terms • Review vendor reconciliations and monthly statements for accuracy and completeness • Monitor and approve petty cash disbursements and documentation • Review sales tax calculations and filings related to paid invoices • Ensure completeness of supporting documentation for purchase orders and invoices • Investigate and resolve complex accounting issues related to invoices, purchase orders, and account discrepancies • Lead the monthly close process, including reviewing reconciliations and journal entries • Perform and review balance sheet and general ledger reconciliations, identifying and correcting errors or omissions • Serve as an escalation point for internal and external inquiries regarding account status and discrepancies ADMINISTRATIVE & LEADERSHIP FUNCTIONS • Provide day-to-day supervision, training, and mentoring to the Staff Accountant • Review and streamline accounting procedures to improve efficiency and strengthen internal controls • Prepare and review correspondence, reports, and documentation for the Finance department • Oversee the maintenance of accounting files, records, and reports • Coordinate the tracking and administration of company insurance policies in collaboration with the Vice President of Finance • Play a lead role in the annual Financial Audit, including preparation, review, and coordination of audit materials • Conduct higher-level financial analysis and reporting and support special projects as assigned COMPLIANCE • Ensure and monitor department-wide compliance with GAAP • Enforce adherence to regulatory guidance and internal policies and procedures • Protect the organization’s value by maintaining strict confidentiality of financial information • Provide guidance and technical support to accounting staff on compliance and best practices • Update job knowledge through continuing professional education • Contribute to department-wide and organizational special projects as assigned QUALIFICATIONS, SKILLS, AND ABILITIES REQUIRED Education/Experience Required: • A bachelor’s degree in accounting, or a bachelor’s degree in business with an emphasis in accounting, is required • A minimum of five years’ progressive accounting experience, including experience in non-profit and/or fund accounting • Prior experience reviewing or supervising accounting staff preferred • Advanced experience with accounting software and financial reporting systems Skills & Abilities Required: • Demonstrated integrity and discretion in handling confidential information • Strong analytical, problem-solving, and decision-making skills Flexible work from home options available.