Aetna Building Solutions

Compensation

Full Description

Full-Time | Maywood, IL About The Role Aetna Building Solutions is seeking a highly organized and detail-oriented Accounting & Operations Coordinator to support key operational and financial programs across our organization. This role plays a critical part in Accounts Payable and finance team support, managing fleet operations, fuel card programs, vendor services, and operational expense tracking. If you thrive in a fast-paced environment, enjoy coordinating across teams, and have a strong eye for detail, this is a great opportunity to contribute to a growing organization. What You’ll Do Accounting Support • Provide support for Accounts Payable and finance team • Assist with invoice entry, vendor inquiries, and payment coordination • Review invoices for accuracy and resolve billing discrepancies • Support documentation organization for accounting and audits Financial Operations & Program Administration • Manage the Enterprise Fleet Management program, including vehicle ordering, replacements, and coordination with internal teams • Maintain fleet tracking systems, including leases, assignments, and lifecycle data • Track vehicle deliveries and coordinate onboarding of new vehicles • Monitor and analyze fleet-related expenses and usage • Maintain organized records for leases, agreements, and related documentation Fuel Card & Expense Program Administration • Administer the WEX fuel card program (issuance, cancellation, replacement) • Maintain accurate card assignment records by driver and vehicle • Monitor transactions and investigate discrepancies or unusual activity • Support expense reporting processes and assist employees as needed Vehicle & Insurance Administration • Track company vehicle accidents and incidents • Maintain documentation and coordinate insurance claims • Monitor claim status and ensure accurate recordkeeping for audits and reporting Vendor & Facilities Coordination • Serve as the primary point of contact for facility and service vendors • Coordinate services such as janitorial, landscaping and snow removal. • Maintain vendor schedules, agreements, and contact lists • Resolve service issues and ensure consistent coverage across locations • Assist with vendor evaluations, quotes, and transitions Operational Oversight & Coordination • Maintain tracking logs, spreadsheets, and operational documentation • Ensure accuracy and organization of all tracking systems • Track and follow up on open issues to ensure timely resolution • Support onboarding and offboarding related to fleet, fuel, and vendor services What You Bring • Strong organizational skills with the ability to manage multiple priorities • High attention to detail and accuracy • Effective communication and coordination skills • Basic understanding of accounting processes (invoices, payments, expense tracking) • Proficiency in Microsoft Office, especially Excel • Problem-solving mindset with strong follow-through • Reliable, accountable, and proactive approach to work Qualifications • High school diploma or equivalent • Associate’s or bachelor’s degree in accounting, business or related field (preferred) • 2–4 years of experience in accounting support, accounts payable, office administration, or vendor coordination • Experience working in an office environment with financial or operational processes Why Join Aetna Building Solutions? At Aetna Building Solutions, you’ll be part of a collaborative team that values organization, accountability, and operational excellence. This role offers the opportunity to work cross-functionally and make a meaningful impact on day-to-day operations across the company. Aetna Building Solutions offers a competitive compensation package and comprehensive benefits, including: • Major Medical, Dental, Vision, Life Insurance • 401(k) and Profit Sharing Compensation for this role is based on skills and experience, starting at $52,000/year. Apply Today Interested candidates are encouraged to apply by submitting their resume through our website: https://www.aetnaplywood.com/aetna-careers/