Aereos

Compensation

Full Description

POSITION SUMMARY The Front Desk & Administrative Coordinator is the first point of contact for visitors, vendors, and guests at Aereos. This entry-level role is responsible for managing the front desk, greeting and checking in guests, answering the door, and handling a variety of administrative support tasks including document scanning, digital filing, and photo documentation of parts and materials in the IndustriOS ERP system. This is a highly visible, detail-oriented role that sets the tone for the Aereos visitor experience while supporting daily operations across departments. KEY RESPONSIBILITIES Front Desk & Guest Services Serve as the first point of contact for all visitors, vendors, and guests entering the facility. Answer and monitor the front door; greet guests professionally and notify the appropriate employee of their arrival. Manage visitor sign-in, issue visitor badges, and ensure all guests are properly escorted per facility security protocols. Answer and route incoming phone calls as needed. Maintain a clean, organized, professional front desk and lobby area. Document Management Scan, index, and upload documents (packing slips, certificates of conformance, purchase orders, traveler packets, and other business records) into IndustriOS ERP and designated file systems. Verify that scanned documents are legible and properly labeled before uploading. Assist departments with document retrieval and filing requests. Maintain physical and digital filing systems in an organized and consistent manner. Parts Photography & ERP Data Entry Photograph incoming and outgoing parts, assemblies, and materials per documented procedures. Upload part photos into IndustriOS ERP and ensure images are correctly linked to the corresponding job, work order, or part number. Maintain photo quality standards — images must be clear, properly lit, and accurately labeled. Flag any discrepancies or damaged parts observed during photography to the appropriate supervisor. General Administrative Support Assist Executive, Operations and Accounting teams with administrative tasks as assigned. Receive, sort, and distribute incoming mail and packages. Support scheduling, printing, and supply ordering as directed. Perform other administrative duties as requested by leadership. QUALIFICATIONS Required High school diploma or GED required. Strong attention to detail and commitment to accuracy in data entry and document handling. Professional, friendly, and composed demeanor in a customer-facing environment. Proficiency with Microsoft Office (Word, Excel, Outlook). Preferred 1+ years of experience in a receptionist, administrative assistant, or office support role. Experience with ERP systems or document management software. Manufacturing or industrial environment background a plus.