Adroit Partners

Compensation

Full Description

This position performs a variety of complex administrative functions. Relieves managers or executives of administrative type functions. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments. Essential Duties and Responsibilities include the following (other duties may be assigned): • Read and routes incoming mail. Prepares outgoing mail and correspondence, including email and faxes. • Prepares advanced correspondence including letters, memoranda, and reports. Makes copies or scans correspondence or other printed materials as applicable. • Organizes and maintains file system, and files correspondence and other records. • Answers and screens manager's telephone calls, and arranges conference calls. • Coordinates manager's schedule and makes appointments. Arranges and coordinates travel schedules and reservations. • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. • May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. • Responsible for confidential and time sensitive material. • Greets scheduled visitors and conducts to appropriate area or person. • Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. • Generates complex reports, handles multiple projects, and prepares and monitors invoices and expense reports. • Conducts research, analyzes data, determines approach, compiles and prepares reports/recommendations for management decision making. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. • Organize and maintain Cable Department file system and files correspondence/records. • Maintain and update ERP and database of Cable Department products. • Create and distribute work procedures, job numbers, travelers, and product identification tags. • Prepare customer inventory reports and asset reports for clients, as requested. • Reconcile incoming cable shipments with customer and production team. • Assign, issue and maintain serial numbers for cables and related products. • Prepare packing lists and shipping paperwork for cable products and return of customer owned products. • Create and edit spreadsheets in MS Excel. • Conduct research, compile and type statistical reports. • Maintain department employee information (Teledyne and contractor). • Perform daily attendance verification and communicate any absences to department management team. • Collect and review contractor time sheets prior to submitting to department management team for approval. • Prepare outgoing mail and correspondence, including e-mail and faxes. • Conduct department specific new hire orientation of timekeeping system, break times, and other administrative details to new employees. • Perform all other duties requested, directed, or assigned.