Addison Group

Compensation

Full Description

Job Title: Operations Coordinator Department: Operations Reports To: Operations Manager Job Type: Full-Time Position Overview The Operations Coordinator plays a key role in supporting daily operational activities, ensuring seamless communication between teams, and maintaining accurate documentation and reporting. This position is ideal for a proactive, detail-oriented team player who thrives in a fast-paced, dynamic environment. Key Responsibilities • Serve as the first point of contact by answering incoming calls and greeting visitors. • Support HR with employee orientations, including systems and reporting training (QBT, DR, DVIR, EIR). • Review timekeeping entries to support accurate weekly payroll processing. • Prepare supervisor binders and distribute company gear to new employees. • Coordinate vehicle preparation for new Operations salaried team members. • Generate and distribute monthly telematics reports. • Document (scribe) all Operations meetings, prepare agendas, and compile supporting materials. • Act as a liaison between the Operations team and other internal departments to support the Ops Manager. • Track and organize operational tasks using spreadsheets, Asana, and Google Calendar. • Coordinate pre-orders for materials and trucking. • Request 811 and other necessary permits. • Manage water meters and submit readings to the appropriate municipalities. • Prepare and distribute daily lineups to Operations supervisors. • Provide day-to-day administrative support to the Operations Manager and Shop team as needed. • Serve as a backup to the Estimating Coordinator to ensure operational continuity. Qualifications & Skills • High School Diploma required; additional education or certifications a plus. • Prior experience in construction or a related industry required. • Beginner to intermediate skills in Excel or Google Sheets preferred. • Strong organizational skills with the ability to manage multiple priorities. • Effective written and verbal communication skills. • Adaptable and flexible in a changing work environment. • Tech-savvy and open to learning new software and systems. • Proven ability to work independently and maintain confidentiality. • Positive and professional demeanor with a collaborative mindset. Why Join Us • Opportunity to work in a hands-on, fast-paced operations environment. • Supportive and collaborative team culture. • Exposure to multiple areas of operations with room for growth.