ACBJ

Compensation

Full Description

Event and Operations Coordinator Responsibilities: • Coordinate all event marketing • * Oversee and execute a marketing plan for each event that includes social media, e-marketing and print. • EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track • Build out online event registration pages • * Create & update event registration pages using the company system • EO Coordinator will work directly with the Event Director on this • Oversee program logistics: Sponsors, speakers, and honorees • * Assist ED in regular communication with honorees • Assist in coordinating honoree programing • Assist in coordinating speaker logistics – when needed • Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner • Event Execution • * Brainstorm with ED on overall event execution for each event • Attend venue planning meetings • Manage event registration • Assist in all aspects of event prep – name badges, event signage, event décor, sponsor material, awards, etc. • Assist with event load in and load out • Primary assistant for event setup • Participate in the long-term planning of events with Events Director • * Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events • Assist in the overall design and theme implementation of events • Office work • * Maintain shared filing of all event trackers, communications, and planning documents with Event Director Office Administration • Newsroom and newspaper production • * Production report generation and facilitation • Coordination with newspaper printer as required • Corporate accounting and sales • Act as liaison and assist the corporate accounting team • Assist with local cash management where required • Assist with Salesforce account administration where required • Assist with accounts receivables, collections reporting and collections • Assist with invoice administration, reconciliation and support • Corporate accounting and sales • Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment. • Coordinate new employee onboarding and orientation. Serve as local HR resource to employees. • Assist in local monthly all-staff meetings. Professional Development: The Event and Operations Coordinator should participate in all training offered by ACBJ and the PHL when applicable. Other: The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher. Requirements: • Minimum Job Requirements: Education: College degree preferred. Experience: 1- 3 years preferred. Specific Skills: MS Office Suite, Web Based Registration tools, Social Media, Canva. Success Factors: Detail oriented, persistent, focused, self-starter, creative, problem solver. Supervisory Responsibilities: None. Working Conditions: Attendance at all assigned staff meetings and events. Ability to work on a flexible schedule based on business needs. Success Factors: Ability to establish rapport with employees, customers, and vendors, focus, discipline, and strong customer service, communication and organizational skills. Compensation: $50,000-$55,000