Abbtech Professional Resources

Compensation

Full Description

Who we work with: Our clients are developers of ideas, companies, people, communities, and vision mapping. They are extraordinary and have results to show it. As missional people, they care, sacrifice, and do things that others dream. As high performers, they are driven to be distinct in who they are and what they do. There is a growing commitment to build strong and meaningful connections with their most important relationships. They build profitable teams, companies, and communities. You are the kind of person: Asks good questions, listens thoughtfully, and finds ways to practically bring ideas to life while executing on them with a high degree of consistency. Has a keen eye for detail, pattern identification, ability to articulate them, and is motivated to create plans that optimize and improve the way things are done. Meeting 100% is the low bar you set for yourself. Has been told that you are too OCD about your attention to detail, yet you know if others would listen to you, you could help make things better. Gets bored easily and is driven to excel because no one can set a standard higher than you do for yourself. Is energized from being around challenge, high energy, change, and creativity and enjoys building structure to capitalize on the ideas and opportunities. Job Summary The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a warm and calm disposition, impeccable organizational skills, and prior experience in an assistant role. Duties and Responsibilities Master of the Chief Executives calendar, meetings, and time planning. Assume the role as the primary point of contact between the executives and internal/external clients Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders daily; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations Handle requests, feedback, and queries quickly and professionally Arrange executive travel, hotel and dining arrangements as needed Take dictation and meeting minutes, accurately enter notes and distribute Monitor office supply levels, reorder when appropriate Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services Produce professional-quality reports, presentations, and briefs Develop and carry out an efficient documentation and filing system for both paper and electronic records Delegate tasks as appropriate to other members of the team Manage a daily list/log of all outstanding work Utilize a CRM for client management and outreach Assemble contracts from pre-build templates Review A/R and communicate with clients about any outstanding payment issues Recommend and implement efficiencies for the CEO and client support Requirements and Qualifications: Confident to listen, speak candidly, assume roles and tasks, and then report back on what happened as well as its impact. Discretion with personal and confidential information Ability to stay calm and on-task in high-stress situations Basic bookkeeping and math skills A home office that is set up to provide focused work and the ability to meet at the headquarters in Purcellville Va. periodically as needed. Able to make professional decisions in a fast-paced environment and own the results. Goal oriented and organized leadership. Able to multitask, prioritize, and manage time effectively. Self-motivated and self-directed. Excellent verbal and written communication skills. Working knowable of various computer programs (experience with Google Apps and CRM's); proficient computer skills in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel). Excellent time-management, int3erpersonal skills, and communication with all stakeholders. A Bachelor's degree is preferred. ABBTECH is an EOE/M/F/D/V Employer