Abacus Group, LLC

Compensation

Full Description

Our client is a global luxury goods firm. They seek an Executive Assistant to support their Executive floor in their Manhattan, NY office. This is fully onsite. Responsibilities • Provide high-level administrative support to executives while demonstrating professionalism, discretion, and strong judgment • Manage complex calendars, coordinate meetings, send invitations, and secure meeting space • Anticipate executives’ needs, upcoming tasks, and future requests to ensure seamless day-to-day support • Coordinate domestic and international travel logistics, itineraries, and agendas for executives and VIP guests • Prepare and process executive and VIP expense reports • Support executive correspondence, company-wide mailings and emails, databases, presentations, recurring reports, and meeting minutes • Assist with company events, including employee celebrations and industry dinners, coordinating guest lists, name tags, agendas, and other logistics • Partner cross-functionally with internal teams on company-wide initiatives, events, commercial summits, and IT implementations • Manage executive-floor visitors in partnership with Security, Facilities, and IT • Maintain the executive office environment, including supplies, refreshments, flowers, and other day-to-day needs • Coordinate daily catering and restaurant reservations • Handle a high volume of work while maintaining exceptional attention to detail and responding quickly to changing priorities Requirements • Bachelor’s degree required • 3+ years of relevant Executive Assistant or administrative support experience • Advanced proficiency in Microsoft Office, including PowerPoint, Word, Excel, Acrobat, and Outlook • Strong business etiquette with a polished and professional demeanor • Excellent organizational skills with the ability to manage multiple priorities and high-volume workloads • Strong written and verbal communication skills • Willingness to learn new skills and take on responsibilities across multiple levels JobID: 48645